What are the responsibilities and job description for the Accounts Payable Manager position at Red Coats, Inc.?
Red Coats, Inc., a large commercial services company headquartered in Bethesda, Maryland, is seeking an experienced and proven Accounts Payable Manager. This position will work closely with the Vice President of Finance and be responsible for managing the Accounts Payable department for multiple companies. This position will also assist in developing, establishing, and enforcing proper accounting methods, policies, and procedures while supporting the implementation and ongoing administration of Workday.
General Responsibilities
General Responsibilities
- Work closely with the Vice President of Finance and Accounting leadership to manage, schedule, and oversee daily Accounts Payable operations.
- Supervise, mentor, and develop Accounts Payable staff while ensuring departmental goals and deadlines are met.
- Manage invoice processing, vendor payments, ACH transactions, wire transfers, and expense reimbursements across multiple companies.
- Work closely with staff to ensure proper accounting methods, internal controls, and company policies are followed.
- Provide staff training and professional development as needed.
- Continually review accounts payable policies and procedures and make recommendations for improvements and efficiencies.
- Review departmental workflows and identify opportunities for automation and process improvements.
- Assign projects and direct staff to ensure compliance, accuracy, and timely completion of assignments and reports.
- Prepare various management reports, analyses, and key performance metrics.
- Assist with month-end and year-end closing activities, audits, and financial reporting requirements.
- Oversee vendor maintenance, 1099 reporting, and compliance with applicable federal, state, and local regulations.
- Serve as the Accounts Payable lead for Workday Financials, including testing, validation, issue resolution, process improvements, and user training.
- Partner with Finance, Accounting, Operations, and IT teams to support Workday implementation and future system enhancements.
- Proven work experience as an Accounts Payable Manager or similar leadership role for more than 5 years.
- Experience supervising 8 or more employees.
- Experience managing Accounts Payable operations in a multi-company or multi-entity environment.
- Workday Financials experience required
- Experience supporting ERP implementations, upgrades, or system conversions preferred.
- Familiarity with invoice automation and OCR processing systems preferred.
- Knowledge of multi-state sales and use tax requirements, federal reporting requirements, and 1099 compliance.
- Must be able to work and interact effectively with all levels of staff and management, including other departments.
- Advanced computer skills in Microsoft Office, particularly Excel, accounting software, ERP systems, and database programs.
- Ability to understand, analyze, and manipulate large amounts of data.
- Proven knowledge of bookkeeping and accounting principles, practices, and standards.
- Strong analytical, organizational, and problem-solving skills.
- Must have exceptional attention to detail and accuracy.
- Ability to direct, supervise, mentor, and develop staff.
- BS degree or higher in Accounting, Finance, or related field.
- Red Coats, Inc. is a privately held, family-owned business founded in 1960. We are seeking a well-qualified and career-minded individual to join our organization as we continue to expand and grow throughout the United States. Red Coats offers a great work environment along with a competitive salary and comprehensive benefits package.