Administrative Assistant

Recycle Ann Arbor is seeking a mission-minded, tech-savvy Administrative Assistant who loves creating order, improving systems, and supporting people doing meaningful work.

We are a zero-waste organization operating innovative reuse, recycling, and recovery programs that directly improve the environmental health of our community. With an $11M earned-revenue budget and approximately 50 employees, we operate like a purpose-driven enterprise: practical, collaborative, and impact-focused.

If you’re energized by organization, people, and purpose, and want your work to clearly support a bigger mission, we’d love to meet you.

Position Description Summary:

Under the direction of the Director of Human Resources, the Administrative Assistant is a key connector across the organization supporting leadership, staff, and visitors while helping ensure our internal systems run smoothly. This role strengthens our culture, supports employee wellness, improves how we use technology, and allows our teams to stay focused on environmental impact.

You’ll work closely with the Leadership Team and collaborate across departments, contributing ideas, improving processes and helping the organization reach its mission.

Essential Functions and Responsibilities:

• Keep systems moving smoothly by preparing, maintaining and distributing documents, resources, meeting minutes and organized records
• Support CEO and leadership by preparing agendas, and coordinating meetings
• Help coordinate staff events, celebrations, communications, and wellness initiatives across platforms
• Support a welcoming, people-centered workplace culture
• Assist with basic IT coordination, user access, onboarding support, software transitions, system improvements and account management for IT vendors
• Help staff navigate tools like Google Workspace, SharePoint, Outlook, and Teams
• Provide basic troubleshooting and support for phones, computers, and office equipment
• Support the development and lead in the operation of an Environmentally Preferrable Purchasing systems including ordering and stocking office supplies, cleaning, uniforms etc
• Help prepare onboarding and training materials, scheduling and logistics of staff development activities

Required Skills and Abilities

• Collaborative, dependable, service-oriented team player who contributes to a positive and supportive work culture
• Ability to manage multiple priorities without losing attention to detail
• Must be able to handle confidential information with discretion
• Comfortable using modern digital tools and learning new systems quickly including proficiency in Microsoft Office Suite, Google Workspace, SharePoint, and general office technology
• Excellent customer service abilities with internal and external customers
• Approachable, respectful, and mission driven, with strong people skills across diverse teams

Education and Experience Requirements

· 1–3 years of administrative support experience preferred

· Must have experience with Microsoft Office Suite, SharePoint, and general office technology

· Valid driver’s license with a good driving record

BENEFITS:

* 30 hours per week Onsite with a flexible schedule

* Full medical, dental, and vision package

* 5% 401(k) match starting on day 1

* Employer paid life insurance, short term and long-term disability

* Voluntary critical illness, accident, and pet insurance available

* Employee Assistance Program

Physical Requirements

· Ability to lift at least 15 pounds unassisted at times

· Ability to sit, stand, walk, bend, climb, push, pull, squat for extended periods of time, and operate office equipment such as       copiers, cell phones, computer/laptop

· Primarily onsite at headquarters with occasional visits to other local locations as needed