What are the responsibilities and job description for the Legal Administrative Assistant position at RecruitPod Global?
Job Title: Legal Administrative Assistant
Location: Washington, DC – On-site initially; hybrid flexibility after training
Salary: $75,000–$100,000 annually discretionary bonus and benefits
Job Type: Full-time | 37.5-hour work week | Occasional overtime
Job Summary
Seeking an experienced Legal Administrative Assistant to provide high-level administrative and legal support to multiple attorneys in its Washington, DC office.
The ideal candidate will have significant law firm administrative experience, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.
The position involves attorney calendar management, document preparation and formatting, legal filings, billing and timekeeping support, conflict checks, travel coordination, correspondence, and general administrative support.
After completing training, the successful candidate may have the opportunity to work remotely two days per week, subject to approval.
Responsibilities
Manage and maintain calendars for multiple attorneys, including meetings, appointments, deadlines, and travel arrangements.
Coordinate both in-person and virtual meetings.
Assist with legal pleadings, presentations, summaries, and electronic filings.
Maintain accurate electronic and paper filing systems.
Maintain and update attorney contacts and professional information.
Circulate conflict-check emails and monitor responses.
Assist with opening new matters and preparing engagement letters.
Record attorney time entries accurately and meet required deadlines.
Assist with the monthly client billing process.
Prepare check requests for expenses and travel reimbursements.
Maintain Excel tracking documents for reimbursement submissions.
Draft and type correspondence, memoranda, charts, tables, and other documents.
Proofread documents for spelling, grammar, formatting, accuracy, and consistency.
Format legal documents and convert PDFs to Word documents.
Create Tables of Contents and Tables of Authorities.
Maintain records of attorney professional memberships, bar associations, and related activities.
Prepare news and regulatory update emails for attorneys.
Conduct occasional research and administrative projects.
Provide backup receptionist coverage when needed.
Maintain strict confidentiality of attorney, client, and firm information.
Qualifications
Required
6 years experience supporting attorneys in a law firm or professional services environment.
Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
Excellent written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Ability to manage multiple attorneys, deadlines, and competing priorities.
Ability to work independently with minimal supervision.
Strong proofreading and document-formatting skills.
Ability to maintain confidentiality and handle sensitive information.
Strong work ethic and willingness to take ownership of responsibilities.
Preferred
10–15 years of law firm experience.
Bachelor's degree preferred; equivalent law firm/professional services experience may substitute.
Experience with NetDocuments or similar document management systems.
Experience with Salesforce.
Experience with legal timekeeping and expense systems such as LMS.
Experience with legal filings, pleadings, Tables of Contents, and Tables of Authorities.
Location: Washington, DC – On-site initially; hybrid flexibility after training
Salary: $75,000–$100,000 annually discretionary bonus and benefits
Job Type: Full-time | 37.5-hour work week | Occasional overtime
Job Summary
Seeking an experienced Legal Administrative Assistant to provide high-level administrative and legal support to multiple attorneys in its Washington, DC office.
The ideal candidate will have significant law firm administrative experience, excellent organizational skills, strong attention to detail, and the ability to manage multiple priorities in a fast-paced legal environment.
The position involves attorney calendar management, document preparation and formatting, legal filings, billing and timekeeping support, conflict checks, travel coordination, correspondence, and general administrative support.
After completing training, the successful candidate may have the opportunity to work remotely two days per week, subject to approval.
Responsibilities
Manage and maintain calendars for multiple attorneys, including meetings, appointments, deadlines, and travel arrangements.
Coordinate both in-person and virtual meetings.
Assist with legal pleadings, presentations, summaries, and electronic filings.
Maintain accurate electronic and paper filing systems.
Maintain and update attorney contacts and professional information.
Circulate conflict-check emails and monitor responses.
Assist with opening new matters and preparing engagement letters.
Record attorney time entries accurately and meet required deadlines.
Assist with the monthly client billing process.
Prepare check requests for expenses and travel reimbursements.
Maintain Excel tracking documents for reimbursement submissions.
Draft and type correspondence, memoranda, charts, tables, and other documents.
Proofread documents for spelling, grammar, formatting, accuracy, and consistency.
Format legal documents and convert PDFs to Word documents.
Create Tables of Contents and Tables of Authorities.
Maintain records of attorney professional memberships, bar associations, and related activities.
Prepare news and regulatory update emails for attorneys.
Conduct occasional research and administrative projects.
Provide backup receptionist coverage when needed.
Maintain strict confidentiality of attorney, client, and firm information.
Qualifications
Required
6 years experience supporting attorneys in a law firm or professional services environment.
Strong proficiency with Microsoft Office Suite, particularly Word, Outlook, and Excel.
Excellent written and verbal communication skills.
Exceptional attention to detail and organizational skills.
Ability to manage multiple attorneys, deadlines, and competing priorities.
Ability to work independently with minimal supervision.
Strong proofreading and document-formatting skills.
Ability to maintain confidentiality and handle sensitive information.
Strong work ethic and willingness to take ownership of responsibilities.
Preferred
10–15 years of law firm experience.
Bachelor's degree preferred; equivalent law firm/professional services experience may substitute.
Experience with NetDocuments or similar document management systems.
Experience with Salesforce.
Experience with legal timekeeping and expense systems such as LMS.
Experience with legal filings, pleadings, Tables of Contents, and Tables of Authorities.
Salary : $75,000 - $100,000