Director of Administration

The Director of Administration plays a pivotal role in leading the day-to-day operations of all our offices, ensuring seamless, cost-effective delivery of high-quality support to our people and clients. Reporting directly to the Founding Partner, this is an opportunity to shape firm culture, drive collaboration across departments, and help lead our continued growth and success.

People and Culture

• Lead overall hiring strategy by partnering with recruiters, sourcing candidates, and driving the employer brand.
• Manage new hire efforts, including onboarding, support, and assimilation of new personnel across all our offices.
• Monitor all staff for performance, attendance, responsiveness, and client service commitment, and work collaboratively with Managing Partners to initiate disciplinary actions when required.
• Coordinate the annual employee performance review process.
• Coach, mentor, and develop personnel to foster a diverse, inclusive, high-performing team.
• Maintain confidential personnel HR files.
• Facilitate compliance and personnel education for harassment, workplace violence, cybersecurity, anti-discrimination, and diversity initiatives.
• Administer employee benefits including health, vision, dental, life, FSA, COBRA, and 401K, facilitate open enrollment, and resolve issues throughout the year.
• Perform exit interviews, offboarding, and terminations as necessary.
• Facilitate monthly Paralegal Meetings to understand challenges and opportunities, ensuring alignment and support.
• Plan and deliver staff recognition and appreciation events such as Staff Appreciation Day and Paralegal Day.

Operations and Finance

• Manage the day-to-day administration of office operations and business functions.
• Develop staffing plans and budgets for each office consistent with firm objectives and operational requirements.
• Work collaboratively with the Finance Department to oversee local financial operations, including processing expenses, maintaining internal controls, and ensuring budget compliance.
• Establish and manage competitively priced vendor relationships and contracts.
• Manage facilities, including lease administration and negotiation, bidding, construction or office improvements, and overall contract administration for maintenance and repairs.
• Ensure a work environment in compliance with health and safety regulations.
• Work collaboratively with the IT Department to ensure daily operations, support, and security are functioning appropriately.
• Provide backup support for payroll processing, time-off requests, business license management, and firm insurance policies.
• Order and maintain office supplies for all our offices and employees.
• Facilitate monthly Directors’ Meetings to coordinate collaboration between departments, resolve operational issues, and align leadership.
• Oversee internal communications including court alerts, closures, crisis response, and emergency contingency planning, ensuring timely, clear, and coordinated messaging.
• Coordinate client and visitor access, including meeting room assignments, catering services, and security protocols.
• Collaborate with the Marketing Team to assist with client events and other initiatives as needed.

Qualifications and Requirements

• Bachelor’s degree with a minimum of 5 years of office management experience in a law firm or professional services organization.
• Proven leadership skills with the ability to motivate, coach, mentor, and develop personnel.
• Strong enthusiasm for building a diverse, inclusive, high-performing team and delivering quality service to both personnel and clients.
• Demonstrated ability to embrace challenges, drive change, implement best practices, and build a best-in-class operation.
• Excellent organizational skills with the ability to manage multiple priorities under tight deadlines in a fast-paced environment.
• Strong financial acumen, including the ability to analyze data, manage budgets, and report variances.
• Experience managing office facilities and building operations.
• Exceptional communication and relationship-building skills across all levels of the organization.
• Willingness and ability to work flexible hours and travel quarterly to regional offices to maintain operational success.
• Sound business judgment with knowledge of project management and change management principles.
• Results-oriented with a proven ability to manage projects from inception to completion.

What’s In It For You

• Competitive Pay and Benefits: Competitive salaries, 401(k) contribution, bonuses, and family-friendly benefits
• A Sustainable and Fulfilling Career: Meaningful, challenging, and satisfying work that makes a difference in the lives of our team, clients, and communities
• Opportunity for Career Advancement: We mentor, support and champion team members’ professional growth, new learning opportunities, and advancement
• A Supportive, Collaborative Team Environment: Regular recognition and celebration of individual and team successes and accomplishments

Benefits

• 401(k) with firm contribution
• Health insurance
• Dental insurance
• Paid time off, including sick and vacation time
• Parental leave
• Basic life insurance
• Discretionary, performance-based bonuses
• Paid parking

Schedule

8-hour shift

Education

Bachelor’s Degree

Work Location

This role can be performed from our San Diego, Los Angeles, or Orange County office. Candidates must be able to work on-site 5 days a week.