What are the responsibilities and job description for the AP Specialist | Global Apparel Company position at Recruiting Resources, Inc.?
A well-established and fast-growing luxury apparel fashion brand in Los Angeles is seeking a detail-driven and highly organized Accounts Payable Specialist. This role is integral to maintaining strong financial operations and vendor relationships and works closely with internal teams and external partners, ensuring accurate and timely processing of payments while supporting broader finance initiatives.
Responsibilities:
- Review and process expense reports in compliance with company policies, including receipt handling and reimbursements.
- Ensure adherence to internal AP policies, approval workflows, and audit controls.
- Perform regular reconciliations between system reports and general ledger balances.
- Generate and present weekly AP Aging Reports to management.
- Analyze and charge expenses to appropriate accounts and cost centers.
- Prepare monthly expense summaries and support budget tracking and forecasting with the finance team.
- Manage the full cycle of accounts payable: receive, code (using GL codes), verify, and reconcile invoices.
- Prepare AP check runs and ACH payment batches accurately and on schedule.
- Resolve discrepancies related to POs, contracts, invoices, and payments.
- Reconcile vendor statements and manage account communications.
- Maintain accurate and organized AP records and documentation.
- Calculate and report applicable sales taxes from paid invoices.
- Assist with month-end close processes and prepare related AP reports.
- Take on ad hoc tasks to support the finance department as needed.
Qualifications:
- Bachelor's degree in Accounting, Finance, or related field, preferred
- 3 years AP experience
- Proficient in accounting software and ERP systems such as QuickBooks, SAP, or Oracle
- Advanced Excel skills (e.g., pivot tables, v-lookups) and familiarity with other MS Office tools
- Strong analytical skills and high attention to detail
- Excellent communication skills with the ability to interact effectively across departments and with external vendors
- Capable of working independently and collaboratively in a deadline-driven environment
- Familiarity with industry-specific payment terms and vendor processes is a plus
