Onsite Accounting Assistant (Hollybrook)

Role: Onsite Accounting Assistant

Location: Pembroke Pines, FL

Community: Hollybrook

Pay Range: $55,000 - $65,00 per year (depending on experience)

Job Type: Full Time

Typical Schedule: Monday through Friday 8:30 AM – 4:30 PM (one-hour lunch break)

Company Summary

RealManage Elevated Onsite is a division of RealManage, a company that specializes in the management of community associations with onsite staff. Our mission is to provide the best possible lifestyle HOA management services to our partner communities by encompassing the Best People, Best Technology, and Best Service reputation of RealManage and its CiraConnect division. The RealManage Elevated Onsite professional staff has decades of experience managing age-restricted communities, luxury high-rise condominiums, co-ops, urban mixed-use, and large-scale single-family developments with complex amenities. Our focus is on customer service and lifestyle for the residents and the boards we serve- ensuring that the community receives the finest management in the industry.

RealManage Elevated Onsite is a values-based company with the following values as our guiding principles:

• Integrity: we always do the right thing.
• Respect: for our customers, employees and company; mutual respect is the cornerstone for every RealManage relationship.
• Selflessness: more than teamwork; we are part of something special and much larger than any of us.
• Personal Relationships: we are a professional services company; people do business with people they like.
• Always Improving: never satisfied, always learning, and always growing; one is either getting worse or getting better...never staying the same. At RealManage, we are always getting better.
• Join RealManage Elevated Onsite fast-growing team where energy, teamwork, innovation, and contribution are highly valued.
• Each branch proudly serves a diverse mix of single-family, townhome, and condominium communities. These community associations are of all sizes, from small communities to large, master-planned communities.

RealManage has earned the prestigious Certified™ recognition from Great Place to Work®, a global authority on workplace culture, employee experience, and leadership excellence. This accolade is a testament to the positive feedback from our employees about their RealManage experience.

Community Summary

Regardless of how you choose to spend your leisure time, be assured you will quickly discover that Hollybrook is the most vibrant and well maintained community for active seniors in the area. We are located in Pembroke Pines in south Broward County, convenient to the beaches and the varied and numerous cultural possibilities of Fort Lauderdale, Hollywood, and Miami. Our location is ideal for sightseeing/overnight trips to the Florida Keys, the Everglades, the southwest Gulf coast of Florida, or even Orlando. If you choose to stay closer to home, we are lucky enough to have a full-service restaurant on site that overlooks our beautiful golf course, a theater/banquet facility for our many dinner dances and shows,  and a recreation building which offers a varied range of activities to stretch your mind, body, and creative talents. We cordially invite you to make a visit to our beautiful property, and we look forward to greeting you as a new neighbor once you have discovered all that we have to offer.

Role Summary

The Accounting Assistant is responsible for recording and maintaining financial transactions for the community, ensuring accuracy, timeliness, and compliance with established policies.

Responsibilities
The Accounting Assistant is responsible for recording and maintaining financial transactions for the community, ensuring accuracy, timeliness, and compliance with established policies.

Accounts Payable (A/P):

• Review all expenses and obtain appropriate approvals.
• Record expenses using correct GL codes.
• Process payments from the correct bank account (operating or reserve) in a timely manner to avoid late fees.
• Approve invoices in an online workflow portal for accuracy and transparency
• Review invoices for accuracy based on service or contracted terms.

Accounts Receivable (A/R):

• Review Owner Ledgers as needed, specifically payments for maintenance assessments, special assessments, fines, and other charges.
• Post payments online on owners accounts or use of check scanner for bulk checks received onsite.
• Create Deposit reports for the appropriate bank accounts when payments are received onsite.
• Create credit card reports for reconciliation for payments made onsite on credit card terminal

Assessments, Special Assessments, and Fines:

• Assist with monitoring balances due and conducting collection activities in line with the collection policy.
• Ensure all billable fees are properly invoiced monthly.

Delinquent Accounts:

• Provide monthly reports to the General Manager and Board on delinquent accounts.
• Flag delinquent accounts for suspension of rights as appropriate.
• Communicate with collections attorney on owner account statuses and releases

Architectural Control Committee:

• Record all ACC payments received from the Compliance Department.
• Post deposits to property owner accounts using the appropriate GL code.
• Monitor deposits to ensure funds are returned upon project completion or transferred to the correct GL if retained, once projects are approved by the compliance department.

Reports & Support:

• Assist the Financial Manager in preparing monthly balance sheets and financial statements.
• Generate additional reports as requested by the Financial Manager or Board.

Disclaimer

This description is not intended to be an exhaustive list of duties. The employee may perform other duties as assigned to meet the ongoing needs of the organization. Reasonable accommodations may be made to enable qualified individuals to perform the essential functions of this position.

• 1–5 years of bookkeeping or accounting experience, or a degree in accounting/business.
• Experience in property management or the condominium industry preferred.
• Proficiency with accounting software (hands-on experience a plus).
• Strong computer skills, including Excel.
• Solid understanding of accounting principles and methods (accrual, cash, modified cash).
• Strong organizational and prioritization skills.
• Excellent written and verbal communication skills.
• Ability to work efficiently in a fast-paced, dynamic environment.
• Consistent adherence to standard operating procedures and deadlines.
• Bilingual (English/Spanish or French) strongly preferred.

Pay and Benefits$50,000 - 55.000 per year

Benefits Include

• Medical Insurance - Company will pay the premium for Employee Only Tier on the HSA plan
• Dental Insurance
• Vision Insurance
• Life and Disability Insurance
• HSA (Required High-Deductible Medical Plan to be eligible)
• FSA account for health-related expenses
• FSA account for dependent care expenses
• Education Reimbursement for industry related classes
• 401K match after 1 year
• Employee Assistance Program (EAP)
• 9 paid holidays and 2 floating holidays

EEO & Values Statement

RealManage is a values based, equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Salary : $50,000 - $55,000