Billing Coordinator - MH

Purpose

The focus of the Billing Coordinator is to collect bill of lading from emails sent from warehouses, verifying manufacturing lot and quantity information.  Ensure supporting documentation is being maintained with in the Document Management System (DMS) and review customer pricing and material cost.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Collect bill of ladings from warehouses to verify the correct quantities and manufacturing lot numbers shipped out with the corresponding sales order.
2. Upload the bill of ladings into the Document Management System (DMS).
3. Verify pricing and material costs to ensure it results in intended margin on sales order.
4. Ensure proper sales order back up is uploaded into the Document Management System (DMS) including but not limited to Customer Purchase Order, pricing validation, order changes.
5. Process the Goods Issuing to prepare the sales order for invoicing.
6. Consignment location reconciliation and billing usage.
7. End of month consolidated invoice processing (previously known as summary billing).
8. All other duties as assigned.

Supervisory Responsibilities 

1. Not Applicable

Minimum Qualifications/ Education / Experience / Certifications

1. HS Diploma or equivalent required.  College degree preferred
2. Excellent communication skills, both written and verbal
3. Above average skills in Microsoft Office programs with the aptitude to quickly learn and understand additional applications
4. Must be detailed oriented with strong analytical skills and exceptional problem-solving abilities
5. Willingness to adapt in an evolving environment
6. Ability to maintain high level of organization and prioritization
7. Innate sense of urgency that provides proactive and consistent work
8. Proficiency in English required. Bi-Lingual – Spanish is a plus

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

1. Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
2. Schedules may vary from week to week based on business demands in excess of 40 hours with or without notice. May also require in office working days in excess of the current hybrid schedule.

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
2. Push, pull, and lift to 40lbs on a weekly basis.
3. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
4. Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).

Compensation: $22.60 - $27.40/Hour

Acknowledgement:

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization. 

Salary : $23 - $27