AP Coordinator

Purpose

The AP Coordinator-ICR is responsible for the timely handling and vouchering of invoices for suppliers and vendors. This position is responsible for handling all exceptions that arise after the automatic process flow of an invoice. This individual must be a self-starter, well organized, thrive in a team environment, and able to identify and follow through with improvement suggestions. The AP Coordinator-ICR will have direct contact with senior-level management, including Vice Presidents and General Managers, which requires strong interpersonal communication skills both written and verbal.

Areas of Responsibility / Tasks

Performance must reflect appropriate level of expertise and achievement of the desired results for the items listed below.   

1. Essential Functions
   1. Understand the process flow of all invoices (accruals and expenses).
   2. Teach system invoices using optical recognition software.
   3. Handle all exceptions where optical recognition fails.
   4. Timely processing of invoices.
   5. Achieve volume goals as identified by management.
   6. Communicate improvement suggestions based on repetitive automatic processing failures.
   7. Collaborate with commercial team members for the timely processing of invoices.
   8. Assist in year-end audit process.
   9. Additional special projects as assigned.

1. All other duties as assigned

Supervisory Responsibilities

1. Not Applicable

Competencies; Knowledge, Skills, Abilities (KSA)

To perform this role successfully, an individual must have experience achieving desired result(s) in their areas of responsibility. The requirements listed below are representative of observable behaviors and essential knowledge, skill, and abilities required of a successful incumbent within our culture.           

1. Ability to work in a team environment
2. Ability to work in fast paces and changing environment
3. Effective communication with colleagues of all levels
4. Microsoft Office, emphasis in Excel and Word
5. Excellent attention to detail
6. Strong verbal and written communication skills required

Minimum Qualifications/ Education / Experience / Certifications

1. Education:
   1. Associate’s degree in Business Administration, Accounting, or Finance preferred
   2. Equivalent experience considered in lieu of degree

1. Experience:
   1. At least 1 year of experience in payment applications, deductions, collections, customer service, accounts receivable, accounting, and or credit/collections, preferably in a similar industry
2. Licenses / Certifications:
   1. Valid driver’s license – require
3. Language:
   1. Proficiency in English required
   2. Bi-Lingual – Spanish or Portuguese is a plus

Work Environment / Conditions

The work environment/conditions described herein are representative of those that an incumbent may experience, and therefore

1. 1. 1. 1. Must be adaptable to work in a shared space, with constant noise, with/or without the use of a private office.
         2. This position is a hybrid in-office minimum 3 days and work-from-home role

Physical Requirements / Demands

The physical demands described herein are representative of those that must be met by an incumbent to successfully perform the essential functions of this job. *Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions & physical demands of this role.

1. While performing the duties of this job, the incumbent is regularly required to communicate verbally, read, and comprehend information, type on a consistent and daily basis.
2. Push, pull, and lift to 40lbs on a weekly basis.
3. While performing the duties of this job, the incumbent is regularly required to travel by foot, car, bus, airplane, or other means of transportation which require sitting, waiting, and standing for long and short periods of time.
4. Ability to setup desk equipment including setting up equipment on top of desks and connecting cables and power cords under desk (requiring lifting, bending, pushing, pulling).

Acknowledgement:

This job description is not an exhaustive list of areas of responsibility or tasks that an incumbent in this position may be asked to perform. All Employees are required to deliver the desired results intended for their role, at the designated level of knowledge, skill, and ability commensurate with their job title and level within the organization.