Part-Time, Workforce Digital Systems Coordinator * - Raritan Valley Community College

The Digital Systems Coordinator will support RVCC's Advanced Manufacturing department and the Continuing Workforce Innovation (CWI) Pathways initiative through project coordination, curriculum support, partner college collaboration, and apprenticeship pathway communication. The role will also assist with implementation planning, program tracking, reporting, and the development of digital workflows that support workforce training operations and grant activities.

Essential Duties:

Support data capture, consolidation, and management of student registration, progress, and credentialing information from multiple systems into structured datasets.

Assist with integrating data sources including Excel, SharePoint, Microsoft Forms, and institutional systems to support reporting and program operations.

Maintain dashboards, reports, and visualizations that support student tracking, project milestones, and departmental decision-making.

Support the automation of administrative workflows, student communications, and data collection processes using Microsoft Power Platform tools.

Organize and maintain SharePoint environments, document libraries, records, and digital filing systems to support long-term operational consistency.

Assist with documenting workflows, standard operating procedures (SOPs), and system processes in clear and sustainable formats.

Collaborate with partner colleges and industry stakeholders to support implementation planning, information sharing, and apprenticeship pathway coordination.

Support the development of a guiding document outlining processes for onboarding apprentices, engaging industry partners interested in apprenticeship pathways, and maintaining records and compliance documentation aligned with U.S. Department of Labor (DOL) apprenticeship sponsor requirements.

Currently enrolled in an associate's or bachelor's degree program; rising junior or above preferred.

Proficiency in Microsoft Excel, including Power Query for data transformation and consolidation.

Working knowledge of Microsoft SharePoint for document management and team collaboration.

Familiarity with Microsoft Power BI for data visualization and dashboard creation.

Familiarity with Microsoft Power Automate or equivalent workflow automation tools.

Strong attention to detail and ability to manage structured data accurately across multiple files and systems.

Ability to work independently and deliver defined outputs within a fixed 3-month timeline.

Excellent written and verbal communication skills.

Ability to work on-site a minimum of 3 days per week.

Preferred Qualifications:

Coursework or project experience in data management, information systems, business analytics, marketing, or related field.

Experience with Microsoft Forms for data collection and integration with Power Automate or SharePoint.

Prior experience in an educational, nonprofit, or workforce development setting.

Demonstrated ability to communicate technical processes to non-technical audiences.