Oilfield Administrative Assistant

Administrative Assistant (Oilfield)

Full-Time | On-Site | Andrews, TX | Monday-Friday, 8:00 AM-5:00 PM | $18-$20/hr

We’re looking for a bilingual, detail-oriented Administrative Assistant to support accounts payable, HR documentation, onboarding, compliance records, front desk coverage, and daily office operations in a fast-paced oilfield environment. This full-time, on-site role is a great fit for someone who is organized, dependable, communicates professionally, and is ready to help keep both office and field teams running smoothly. It’s a strong opportunity for someone who enjoys variety, takes pride in staying organized, and wants to play an important role in daily operations.

RHWF Inc. supports oilfield operations with a strong focus on safety, reliability, and responsive service. We value team members who are dependable, take ownership of their work, and help keep operations running smoothly. This role is important to our day-to-day success and offers the chance to be a trusted part of a hardworking team.

The ideal candidate is responsive, detail-oriented, comfortable managing multiple priorities, and confident working with both office staff and field personnel.

What You’ll Do

• Process vendor invoices, match POs, verify coding, and support weekly AP runs
• Assist with onboarding, I‑9/E‑Verify, new‑hire packets, and HR file compliance
• Maintain confidential employee records per TX/NM and federal guidelines
• Track safety training, certifications, and required documentation
• Support payroll prep by gathering timesheets and verifying hours

· Handle front desk coverage, phones, visitors, data entry, filing, and general office coordination

· Maintain calendars, schedule appointments, and assist with travel or special projects as needed

• Communicate with field supervisors to ensure documentation stays clean and current

Qualifications

• 1 years administrative experience in oilfield, construction, or industrial settings

· Strong accounts payable background and working knowledge of HR documentation and compliance

• High attention to detail, confidentiality, and follow‑through

· Proficiency with Microsoft Office, email/calendar tools, and basic accounting systems; QuickBooks experience is a plus

• Clear, professional communication with both office staff and field crews

· Professional phone etiquette and strong customer-service skills

Preferred Qualifications

• Experience with QuickBooks or similar accounting platforms
• Familiarity with TXRRC/NMOCD documentation or DOT files

Requirements

• Ability to lift up to 25 lbs. and move between office/yard environments
• · Bilingual (English/Spanish) required
• Must pass pre‑employment and ongoing drug/alcohol testing
• May be designated safety‑sensitive under TX/NM guidelines
• Regular, reliable attendance is essential
• Position is at‑will under Texas and New Mexico law

What We Offer

· $18–$20 per hour, based on experience

· Health, dental, and vision benefits available at competitive employee rates

· Paid time off and company-observed holidays

· Stable, full-time opportunity with a growing oilfield company

· Typical schedule is Monday-Friday, 8:00 AM-5:00 PM, with some flexibility and occasional overtime based on business needs

Equal Employment Opportunity Statement
We are an equal opportunity employer and are committed to creating an inclusive workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, disability, genetic information, veteran status, or any other status protected by applicable federal, state, or local law.

Applicants who require a reasonable accommodation during the application or interview process may request assistance. We will work with qualified individuals to provide reasonable accommodations in accordance with applicable law.

How to Apply

If you’re organized, dependable, and ready to contribute to a busy oilfield team, we’d love to hear from you. Apply through Indeed or email your resume to shelley@rhwfinc.com.

Pay: $18.00 - $20.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $18 - $20