Accounts Payable Coordinator

Accounting

Willingboro, NJ

ID: 4784-967

Full-Time/Regular

Job Summary

Monday-Friday 8am-5pm

To perform various functions that ensure the proper and timely processing of payables and cash disbursements. Tasks performed will include various segments of the accounting system in accordance with prescribed procedures.

Duties & Responsibilities

• Responsibilities include hands-on activities for the provision of proper and timely processing of invoices for payment. Other responsibilities and duties include:
• Index vendor invoices with purchase order information in Doc Link to ensure the proper amount is due to the vendor and resolve any issues by contacting the appropriate department.
• Preparation of daily check runs representing invoices to be paid based on established payment terms. Trade and Surplus vendors.
• Processing of approved payment requests for Surplus transactions.
• Maintain a schedule, enter invoices, and process payment for recurring corporate expenditures, expense accounts, and petty cash.
• Update daily cash sheet for check disbursements and wire transfers
• Work with the A/R staff and Surplus department in processing credits due to surplus customers.
• Open daily tasks to process credits due to Radwell for distribution returns.
• Create new vendors using the surplus information provided by the purchasing department.
• Prepare daily Bank of America Bank positive pay upload to ensure proper payment of cash disbursements to avoid fraudulent or duplicate payments.
• Correspond with BOA bank for the issuance of stop payments.
• Prepare and maintain GL account analysis, as assigned, for various operating expenses and fixed assets to assist the staff accountants.
• Maintain Doc Link filing system for documents that need to be retained for quick retrieval when necessary.
• Maintain PayPal transactions daily to ensure purchase orders are closed in 30 days.
• Respond to vendor emails and phone calls regarding payment status and other related questions.
  
  

Metrics

Project and demand oriented as defined by the objectives set forth in the quarterly reviews and measured based on consistently meeting objectives, completion on time, accuracy and neatness of work, etc.” Productivity is measured in attention detail, comprehensiveness and timely completion of duties.

Qualifications

• Should possess a positive attitude
• Work well with accounting staff as well as other departmental employees
• Organize and prioritize daily duties
• Evaluate and solve problems as they occur
  
  

Knowledge & Skills Required

• Prior exposure to Microsoft Systems
• Some knowledge of accounting and accounts payable
• Ability to work in a fast-paced environment
• Detailed oriented
• Good communication and customer service skills
  
  

Physical Demands

Sitting, reaching, and frequent walking

Education & Experience

• High School Diploma or equivalent preferred
• College degree, Associates or relevant experience preferred
• Prior Accounts Payable or accounting experience required
  
  

Employee Evaluation Summary

• Introductory Review – A written evaluation of the employee’s performance in accounts receivable will be issued to determine permanent employment. This is typically done approximately 80 days after employment.
• Quarterly Reviews – A quarterly written assessment will be issued which briefly describes the individual’s performance in this position.
• Annual Reviews – A more detailed review of the overall performance in this position, where the employee is rated and typically compensated in accordance with that rate.
  
  

Work Schedule

• You are required to be at your workstation from 8:00am to 5:00pm Monday through Friday. There is a 1-hour lunch break each day, typically taken between 12:00pm and 1:00pm.
• Any overtime hours and or time -off must be requested and pre-approved by the Accounting Manager. Please see your employee handbook for overtime expectations and accepted time off policies.
  
  

Work Environment

It may be necessary from time to time to travel to other offices, plants and inventory warehouse environments relative to the requirements of the position.

Dress attire is casual but professional in an office setting. All employees are required to wear Security access card and encouraged to wear apparel with company logo. All employees must always adhere to Safety Policies.

Benefits

Radwell offers a comprehensive benefits package including health, dental, and vision coverage. The Company provides company sponsored short-term and long-term disability benefits, as well as $50,000 in Life insurance. These benefits, along with additional voluntary benefits, are available to all regular full-time employees beginning on first day of employment. All employees are automatically enrolled at 3% into the Company’s 401(k) Plan on the first of the month following 90 days of continuous employment. Employees are eligible for common paid Company Holidays and 15 days of PTO annually, which begin accruing on first date of employment and may be used immediately upon joining the team.

Salary Information

The recruiting base salary range for this full time position is $58,240.00 - $60,320.00/year. Within the range, individual pay is determined by factors, including job-related skills, experience, and relevant education or training. Additionally, this role is bonus-eligible, with a target bonus percentage that provides an opportunity to earn even more based on company performance.