What are the responsibilities and job description for the Project Coordinator position at Racine?
JOB REQUIREMENTS: INTRODUCTION: The Department of City Development
actively works to enhance the community by expanding the tax base,
attracting employment opportunities, improving the City\'s housing stock
and the quality of life for its citizens. POSITION PURPOSE: Within the
Department of City Development, under the direction of the Tax Increment
Districts Manager, this position provides processing, administrative,
and program support functions related to Tax Increment District (TID)
programs, the administration of down payment and homeownership programs,
and other City and departmental initiatives, including neighborhood
improvement and revitalization efforts such as the Clean Sweep Program.
Essential Duties: Administer homeowner Tax Increment District (TID)
programs, including application intake and processing; responding to
applicant, homeowner, and contractor inquiries; compiling and preparing
program data; reviewing submitted documentation; coordinating contract
preparation, routing, and execution; scheduling and coordinating
inspections; maintaining program records; and conducting required
mailings and outreach. Process applications and assist with down payment
assistance, homeownership, and other incentive programs administered by
the Department, including application intake and processing; responding
to inquiries; compiling and preparing data; reviewing required
documentation; coordinating contracts and signings; scheduling
inspections; maintaining program records; and conducting mailings and
outreach. Provide administrative support for commercial TID activities,
including assisting with tracking development agreements, payment
requests, project requirements, and communications with developers
regarding project issues or outstanding requirements. Collect, organize,
and maintain performance tracking information and coordinate payment
schedules and related documentation with the Finance Department. Provide
administrative and program support for City and departmental
initiatives, including neighborhood improvement and revitalization
efforts such as the Clean Sweep Program. Assist with project
coordination, resident and contractor communication, scheduling,
outreach, documentation, tracking, and other activities necessary to
support successful implementation. Develop departmental graphics and
informational materials, including mailings, social media graphics,
website content and layouts, pamphlets, flyers, handouts, and other
promotional or informational materials as assigned. Provide
administrative support to Department operations, including scheduling
meetings, ordering supplies, coordinating mailings and print orders, and
communicating with the Department of Customer Service, City Clerk\'s
Office, other City departments, and outside organizations as necessary.
Respond to inquiries and requests from the public, contractors,
developers, and other stakeholders, providing information and assistance
with routine questions by telephone, email, and in person and routing
more complex matters to the appropriate staff member. Process financial
transactions using MUNIS Financial Software, including initiating
requisitions, processing invoices, requesting checks, and maintaining
supporting documentation as required. Cross-train and maintain a working
knowledge of the functions and responsibilities of the Department\'s
divisions in order to respond to general inquiries and accurately route
requests to the appropriate division or staff member. Provide
administrative and program support to other Department divisions and
assist with special projects, programs, events, and City initiatives as
assigned by the Tax Increment Districts Manager, Department Leadership,
or other designated supervisory staff. Perform other related duties as
Assigned Consistent With The Responsibilities And Functions Of The
position. Knowledge, Skills, and Abilities Required: Well organized and
the abil ty to multi-task. Critical thinking, quick processing of
complex situations, and problem-solving skills. Ability to become
familiar with department functions, policies, procedures, and the
department\'s relationship with other City departments and the City\'s
overall operation. Ability to exercise discretion regarding matters that
may be sensitive or confidential, such as information on applications
and other inquiries. Ability to use professional soft skills daily to
help external and internal customers. Working knowledge of Legistar
Legislative Management Software, City Works Software and MUNIS Finance
Software within 90 days of appointment. Working and proficient knowledge
of Microsoft Office programs (Word, Outlook, Excel, PowerPoint,
OneNote), plus the ability to create forms, templates, and office
documents. Ability to establish effective working relationships with the
public and colleagues through the exercise of good judgment, courtesy,
and tact. Ability to learn and answer involved questions regarding
departmental operations and procedures. Ability to understand, follow,
and remember involved written and oral instructions, policies, and
procedures, while performing tasks effectively and maintaining a high
level of accuracy and attention to detail. Maintain a professional
appearance, positive work ethic, and pleasant disposition towards all.
Maintain a consistent, punctual, and reliable attendance record. Provide
exemplary customer service to internal and external customers. Become an
active and productive team member. Respect for your team and the
diversity of its members. Supplemental Information: The City of Racine
is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, the City will provide reasonable accommodations to
qualified individuals with disabilities and encourages both prospective
and current employees to discuss potential accommodations with the
employer. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Minimum
Qualifications: High school degree or equivalent. 3 years of entry level
customer service. Ability to become a public notary. A combination of
education and experience from which the candidate attained the necessary
knowledge, skills, and abilities can be considered for the position.
Preferred Qualifications: Five (5) years of customer service
experience. Knowledge of Governmental operations. Knowledge of basic
construction principles and elements of a house. Knowledge of basic
accounting and financial practices. Website design and content
management. Experience in managing social media accounts. Understanding
of graphic design principles and practices. Ability to read, speak, and
write in Spanish. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/racinewi/jobs/5474828/project-coordinator?page=2&pagetype=jobOpportunitiesJobs
actively works to enhance the community by expanding the tax base,
attracting employment opportunities, improving the City\'s housing stock
and the quality of life for its citizens. POSITION PURPOSE: Within the
Department of City Development, under the direction of the Tax Increment
Districts Manager, this position provides processing, administrative,
and program support functions related to Tax Increment District (TID)
programs, the administration of down payment and homeownership programs,
and other City and departmental initiatives, including neighborhood
improvement and revitalization efforts such as the Clean Sweep Program.
Essential Duties: Administer homeowner Tax Increment District (TID)
programs, including application intake and processing; responding to
applicant, homeowner, and contractor inquiries; compiling and preparing
program data; reviewing submitted documentation; coordinating contract
preparation, routing, and execution; scheduling and coordinating
inspections; maintaining program records; and conducting required
mailings and outreach. Process applications and assist with down payment
assistance, homeownership, and other incentive programs administered by
the Department, including application intake and processing; responding
to inquiries; compiling and preparing data; reviewing required
documentation; coordinating contracts and signings; scheduling
inspections; maintaining program records; and conducting mailings and
outreach. Provide administrative support for commercial TID activities,
including assisting with tracking development agreements, payment
requests, project requirements, and communications with developers
regarding project issues or outstanding requirements. Collect, organize,
and maintain performance tracking information and coordinate payment
schedules and related documentation with the Finance Department. Provide
administrative and program support for City and departmental
initiatives, including neighborhood improvement and revitalization
efforts such as the Clean Sweep Program. Assist with project
coordination, resident and contractor communication, scheduling,
outreach, documentation, tracking, and other activities necessary to
support successful implementation. Develop departmental graphics and
informational materials, including mailings, social media graphics,
website content and layouts, pamphlets, flyers, handouts, and other
promotional or informational materials as assigned. Provide
administrative support to Department operations, including scheduling
meetings, ordering supplies, coordinating mailings and print orders, and
communicating with the Department of Customer Service, City Clerk\'s
Office, other City departments, and outside organizations as necessary.
Respond to inquiries and requests from the public, contractors,
developers, and other stakeholders, providing information and assistance
with routine questions by telephone, email, and in person and routing
more complex matters to the appropriate staff member. Process financial
transactions using MUNIS Financial Software, including initiating
requisitions, processing invoices, requesting checks, and maintaining
supporting documentation as required. Cross-train and maintain a working
knowledge of the functions and responsibilities of the Department\'s
divisions in order to respond to general inquiries and accurately route
requests to the appropriate division or staff member. Provide
administrative and program support to other Department divisions and
assist with special projects, programs, events, and City initiatives as
assigned by the Tax Increment Districts Manager, Department Leadership,
or other designated supervisory staff. Perform other related duties as
Assigned Consistent With The Responsibilities And Functions Of The
position. Knowledge, Skills, and Abilities Required: Well organized and
the abil ty to multi-task. Critical thinking, quick processing of
complex situations, and problem-solving skills. Ability to become
familiar with department functions, policies, procedures, and the
department\'s relationship with other City departments and the City\'s
overall operation. Ability to exercise discretion regarding matters that
may be sensitive or confidential, such as information on applications
and other inquiries. Ability to use professional soft skills daily to
help external and internal customers. Working knowledge of Legistar
Legislative Management Software, City Works Software and MUNIS Finance
Software within 90 days of appointment. Working and proficient knowledge
of Microsoft Office programs (Word, Outlook, Excel, PowerPoint,
OneNote), plus the ability to create forms, templates, and office
documents. Ability to establish effective working relationships with the
public and colleagues through the exercise of good judgment, courtesy,
and tact. Ability to learn and answer involved questions regarding
departmental operations and procedures. Ability to understand, follow,
and remember involved written and oral instructions, policies, and
procedures, while performing tasks effectively and maintaining a high
level of accuracy and attention to detail. Maintain a professional
appearance, positive work ethic, and pleasant disposition towards all.
Maintain a consistent, punctual, and reliable attendance record. Provide
exemplary customer service to internal and external customers. Become an
active and productive team member. Respect for your team and the
diversity of its members. Supplemental Information: The City of Racine
is an Equal Opportunity Employer. In compliance with the Americans with
Disabilities Act, the City will provide reasonable accommodations to
qualified individuals with disabilities and encourages both prospective
and current employees to discuss potential accommodations with the
employer. \*\*\*\*\* OTHER EXPERIENCE AND QUALIFICATIONS: Minimum
Qualifications: High school degree or equivalent. 3 years of entry level
customer service. Ability to become a public notary. A combination of
education and experience from which the candidate attained the necessary
knowledge, skills, and abilities can be considered for the position.
Preferred Qualifications: Five (5) years of customer service
experience. Knowledge of Governmental operations. Knowledge of basic
construction principles and elements of a house. Knowledge of basic
accounting and financial practices. Website design and content
management. Experience in managing social media accounts. Understanding
of graphic design principles and practices. Ability to read, speak, and
write in Spanish. \*\*\*\*\* APPLICATION INSTRUCTIONS: Apply Online:
https://www.governmentjobs.com/careers/racinewi/jobs/5474828/project-coordinator?page=2&pagetype=jobOpportunitiesJobs