What are the responsibilities and job description for the Administrative Assistant position at R & S Steel, LLC?
Job Summary
We are seeking a dynamic and highly organized Administrative Assistant to join our team! In this vital role, you will provide support to our office staff to ensure smooth daily functions. Your attention to detail will help foster an efficient, welcoming environment. The ideal candidate is proactive, tech-savvy, and looking to start a career with us.
Duties
- Manage front desk responsibilities, including greeting visitors and directing them appropriately
- Operate multi-line phone systems with professionalism and courtesy, handling inquiries efficiently
- Perform data entry and maintain accurate filing systems both digitally and physical
- Utilize Microsoft Office Suite and Google Workspace tools for document creation, editing, and organization
- Support calendar management by scheduling appointments, meetings, and reminders for staff members
- Assist with bookkeeping tasks using accounting software to input data
- Provide excellent team support through phone etiquette, email correspondence, and in-person interactions
- Conduct proofreading of documents to ensure accuracy and professionalism before distribution
- Support office management tasks such as supply inventory, organization of files, and general clerical duties
Skills
- Proven experience with office management, clerical work, or administrative support in a fast-paced environment
- Strong computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry skills
- Excellent organizational skills with the ability to prioritize tasks effectively and manage time efficiently
- Exceptional phone etiquette skills with experience managing multi-line phone systems and providing customer service
- Bilingual abilities are a plus to assist diverse clients and team members effectively
- Knowledge of bookkeeping practices using similar software is preferred
- Attention to detail for proofreading documents and maintaining accurate records
- Ability to handle confidential information discreetly while demonstrating professionalism at all times
Pay: $17.00 - $21.00 per hour
Expected hours: 40.0 per week
Benefits:
- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance
Experience:
- office : 3 years (Required)
License/Certification:
- Driver License (Required)
Work Location: In person
Salary : $17 - $21