Warehouse & Facilities Coordinator

The Warehouse & Facilities Coordinator is responsible for maintaining control of daily warehouse operations, including inbound and outbound freight processing, inventory accuracy, staging readiness, and related billing documentation. This role serves as the single point of accountability for warehouse organization, inventory tracking, and coordination with dispatch to support on-time delivery performance. The position also supports facility readiness, light administrative functions, and basic fleet coordination. Responsibilities may expand as operational needs evolve and the business grows.
Essential Duties and Responsibilities
Warehouse Operations & Freight Control

• Receive, inspect, and offload inbound freight using forklifts or pallet jacks
• Safely break down and restack double- and triple-stacked pallets as required
• Verify mixed-load freight against bills of lading and receiving documentation
• Accurately store freight with proper labeling, rotation, and location control
• Stage outbound orders for driver self-loading and scheduled delivery appointments
• Prepare and load freight for company vehicles and LTL carriers using forklifts as required
• Reconfigure palletized freight to match delivery equipment and vehicle capacity
• Maintain delivery-ready staging areas to support same-day and next-day operations
• Keep dock areas, storage locations, and aisles organized for safe and efficient flow

Inventory Control & Billing Documentation

• Maintain accurate inventory records across multiple customers and product lines
• Perform cycle counts and routine inventory audits
• Monitor inventory levels and support periodic and monthly reporting
• Reconcile receiving quantities against bills of lading, delivery records, and shipment logs
• Complete receiving documentation and billing support within required timeframes
• Maintain inbound and outbound shipment logs to ensure billing accuracy
• Investigate and resolve inventory, documentation, and billing discrepancies promptly
• Report damage trends, and variances with recommended solutions
• Perform FIFO rotation and maintain proper product staging for scheduled deliveries

Dispatch & Delivery Coordination

• Communicate directly with dispatch regarding freight availability, staging status, and delivery schedules
• Ensure orders are staged in alignment with delivery appointments and route timing
• Support on-time service performance through accurate freight readiness and documentation

Facility Support & Operational Readiness

• Maintain a professional, safe, and functional warehouse and office environment
• Perform light facility tasks such as replacing light bulbs, minor touch-up painting, and basic repairs
• Coordinate carpet cleaning and other vendor services as directed
• Monitor and restock warehouse and office supplies
• Identify and report maintenance or safety issues and assist with corrective action
• Prepare dock space, work areas, and common areas for daily operations and customer visits
• Serve as the on-site warehouse contact for scheduled vendor and inventory visits

Fleet & Operational Support

• Assist with rental vehicle coordination and preventative maintenance scheduling
• Support periodic freight spot checks and documentation reviews
• Provide backup support to operations during peak periods as needed

Safety & Compliance

• Follow and promote all safety procedures, equipment guidelines, and company policies.
• Maintain a clean, organized, and operational work environment in accordance with safety standards
• Use forklifts, pallet jacks, and material handling equipment safely and appropriately

What We’re Looking For

• We’re looking for someone who takes ownership of the position. Keeps the warehouse and facility organized, communicates effectively with operations, and is willing to step in wherever needed to support the team.

• Ability to lift up to 75 lbs and stand, walk, and bend for extended periods
• Forklift, electric pallet jack, and manual pallet jack experience required
• Experience using hand trucks/dollies
• Experience receiving and processing multi-pallet freight and mixed loads
• Ability to safely handle and break down double-stacked pallets
• Experience with inventory control, cycle counting, and product rotation (FIFO) preferred
• Ability to read and reconcile bills of lading, packing slips, and shipping documents
• Basic knowledge of LTL shipping and staging requirements preferred
• Comfortable communicating with operations regarding staging and delivery schedules
• Strong problem-solving skills with the ability to investigate and resolve discrepancies
• Basic computer and data entry skills
• Strong attention to detail and organizational skills
• Reliable attendance and ability to work independently
• Must have reliable transportation

Salary : $22