Administrative Assistant

Quality Janitorial Group, Inc. is seeking an organized, dependable, and professional HR Administrative Assistant to support our Human Resources team and daily office operations. The ideal candidate will be detail-oriented, discreet, comfortable working in a small, family-like environment, and able to manage multiple priorities.

Key Responsibilities

Prepare and organize paperwork for interviews, new-hire orientations, employee records, and offboarding.

Maintain accurate and confidential personnel files, staffing calendars, reminders, and HR records.

Assist with scheduling interviews, orientations, meetings, badge appointments, and other employee-related activities.

Support onboarding, employee communications, and routine data entry.

Observe and assist the HR Manager with department procedures and daily responsibilities.

Safely shred and dispose of confidential or legal documents.

Prepare meeting materials and organize notes using Microsoft Teams and transcription tools.

Answer and direct phone calls professionally.

Provide general office support, including scanning, filing, copying, and maintaining supplies.

Learn essential HR procedures to provide coverage when other HR team members are unavailable.

Perform other administrative duties as assigned.

Qualifications

Previous administrative, office, or receptionist experience preferred.

Strong organizational and time-management skills.

Strong professional communication skills, with the ability to communicate clearly and courteously by phone, in person, and through email.

Comfortable speaking with applicants and employees by phone.

Strong teamwork skills and the ability to work well in a small, family-like environment.

Excellent attention to detail and accuracy.

Ability to handle confidential information professionally.

Comfortable using computers, Microsoft Teams, shared drives, calendars, and office equipment.

Willingness to learn new systems, including Express Time.

Dependable, punctual, professional, and able to work both independently and as part of a team.

About Quality Janitorial Group Inc

At Quality Janitorial Group, we are committed to enhancing the skills and potential of every employee to ensure that they feel valued while completing their work. We seek to accomplish goals and meet client needs by providing superior cleaning services in every building we enter. We embody these ideals, and offer employees the chance to grow, lead, and make an impact on their team and those around them by utilizing their skillset and abilities. With 35 years of experience and success, we take pride in being a growing, local, family-owned business.