front desk

Job Summary

We are seeking an energetic and organized Front Desk Associate to be the welcoming face of our organization. This vital role involves managing front office operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will be proactive, detail-oriented, and possess excellent communication skills to create a positive first impression for visitors and clients alike. This paid position offers an exciting opportunity to develop your office management skills while supporting a dynamic team.

Duties

• Greet visitors, clients, and staff with professionalism and warmth, creating a positive first impression
• Manage multi-line phone systems to answer inquiries promptly and direct calls efficiently
• Handle data entry tasks accurately using productivity software such as Microsoft Office and Google Workspace
• Maintain organized filing systems, including digital and physical documents, ensuring easy retrieval
• Assist with appointment scheduling and calendar management for staff or professionals within the organization
• Support office management activities by coordinating supplies, proofreading documents, and managing correspondence
• Provide customer support by addressing inquiries, providing information, and resolving issues with excellent phone etiquette
• Perform clerical tasks such as copying, scanning, proofreading documents, and maintaining office cleanliness

Requirements

• Proven experience in office administration or front desk roles, preferably in medical or dental reception settings
• Hotel frontdesk experience
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, and data entry software
• Excellent organizational skills with the ability to multitask efficiently in a fast-paced environment
• Exceptional customer service skills combined with professional phone etiquette and bilingual abilities (if applicable)
• Technical proficiency in managing multi-line phone systems and basic bookkeeping using QuickBooks or similar software
• Prior experience with office management tasks such as calendar management, filing systems, and proofreading documents
• Demonstrated ability to handle sensitive information discreetly while maintaining high productivity levels
• Knowledge of medical or dental receptionist duties is a plus but not required; relevant personal assistant experience is beneficial

Join us to be part of a vibrant team where your organizational talents make a real difference! This role offers valuable experience in administrative operations across diverse industries while fostering your professional growth.

Pay: $13.73 - $15.00 per hour

Benefits:

• Employee discount
• Flexible schedule

Work Location: In person

Benefits:

Salary : $14 - $15