Administrative Coordinator (Collision Center)

Job Overview

Quality Auto Body is seeking an Administrative Coordinator to join our team. This position will work alongside our experienced front office staff and management team, learning multiple areas of the business including customer service, scheduling, parts administration, invoicing, vendor communication, and office operations.

The ideal candidate will possess excellent office management skills, be highly detail-oriented, and thrive in a fast-paced environment. Your energetic approach will help us deliver exceptional customer service and maintain seamless office workflows.

This role is ideal for someone who enjoys variety, is highly organized, and wants to grow into a long-term leadership role within the administrative side of our company.

Duties

• Help answer and direct incoming calls
• Greet customers and assist with front office needs
• Assist with scheduling and customer communication
• Process parts invoices, returns, and credits
• Support estimators with administrative tasks
• Assist ownership with office projects and reporting
• Maintain accurate records and documentation
• Learn front office procedures and daily operations
• Cross-train in multiple administrative functions throughout the business
• Maintain organized filing systems, both physical and digital, ensuring easy access to important documents
• Assist in coordinating calendar management for appointments, meetings, and deadlines to optimize office efficiency

Experience

• 1–3 years of administrative, office, customer service, or similar experience preferred
• Experience answering phones and working directly with customers preferred
• Experience with invoicing, accounts payable/receivable, billing, or other financial/clerical tasks is a plus
• Comfortable using computers and learning new software/programs
• Previous experience in a role requiring organization, multitasking, and attention to detail is strongly preferred

Join us as an Administrative Coordinator to be a key part of our Collision Center’s success! Your energy, attention to detail, and dedication will help create a welcoming environment for clients while ensuring our operations run smoothly. We value proactive professionals who excel at multitasking and thrive on delivering exceptional support every day.

Pay: $18.00 - $21.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan
• Vision insurance

Work Location: In person

Salary : $18 - $21