Finance Specialist (AP/Collections)

At Quadel, employees are more than their job titles, we’re a team that believes in collaboration, continuous learning, and professional development. We offer a supportive workplace where individuals can grow their careers while contributing to important programs that strengthen communities.

The Finance Specialist is responsible for performing all assigned financial functions required in support of the Housing Choice Voucher (HCV) program and general accounting responsibilities. Provides excellent service to program's internal and external customers.

DUTIES AND RESPONSIBILITIES

• Performs all work activities in support of SEMAP, contractual standards, and other applicable financial performance measures.
• Prepares and processes data files required to generate Housing Assistance Payments (HAP); obtains required approvals prior to releasing payments.
• Reviews, verifies, and analyzes financial documents related to disbursements to ensure accuracy, compliance, and proper authorization before payment.
• Processes monthly and supplemental HAP and UAP check runs; submits positive pay files to the bank and resolves related exceptions.
• Performs payment reconciliations and reviews payment registers to ensure funds are accurately recorded and discrepancies are timely resolved.
• Acts as a point of contact for landlords, tenants, HUD, FMC, and other stakeholders regarding payment issuance, discrepancies, and billing matters.
• Manages accounts payable functions, including vendor payments, landlord payments, direct deposit setup, and monitoring payment schedules.
• Oversees accounts receivable and collections activities, including monitoring outstanding balances, resolving unpaid or disputed amounts, and tracking follow‑up efforts.
• Develops, maintains, and monitors accounts receivable aging reports, trend analyses, and related financial schedules.
• Reviews and monitors portability billings, fees, and related receivables; follows up on unpaid balances to ensure timely collection.
• Coordinates the recovery of overpayments and other receivables in accordance with program and regulatory requirements.
• Monitors program cash flow and funding availability to ensure timely payment of obligations and accurate tracking of receivables.
• Verifies landlord and owner payment data to prevent duplicate payments and ensure accuracy of ownership and banking information.
• Processes vendor 1099s and ensures compliance with IRS reporting and backup withholding requirements.
• Reviews, reconciles, and records financial transactions and journal entries to ensure integrity of accounts payable and accounts receivable records within the system of record and general ledger.
• Assists with internal reviews, operational audits, and financial audits related to AP and AR activity.
• Supports month‑end and year‑end close activities, including reconciliations, reporting, and documentation for AP and AR accounts.
• Prepares required financial, accounting, and compliance reports related to payments, receivables, and collections, including HUD reporting as applicable.
• Performs other related duties as assigned.

QUALIFICATIONS

• Associate’s degree in Accounting, Finance, Business Administration, or a related field; or an equivalent combination of education and relevant experience.
• Two (2) or more years of experience in accounts payable, accounts receivable, billing, and/or collections functions.
• Working knowledge of general accounting principles, including AP/AR processing, reconciliations, internal controls, and financial recordkeeping.
• Experience processing payments, reconciling accounts, and resolving discrepancies accurately and timely.
• Experience monitoring accounts receivable aging and supporting follow‑up or collection efforts on outstanding balances.
• Proficiency with accounting or financial systems and databases, and the ability to analyze and interpret financial data.
• Intermediate proficiency in Microsoft Excel and other standard office applications used for tracking, reconciliation, and reporting.
• Strong attention to detail with the ability to manage multiple priorities and meet deadlines in a regulated environment.
• Effective written and verbal communication skills, with the ability to work professionally with landlords, tenants, vendors, financial institutions, and agency staff.
• Ability to handle sensitive financial and personal information with discretion and confidentiality.
• Experience working in a public sector, housing authority, or HUD/HCV environment is helpful but not required.

Quadel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, age, national origin, disability, veteran status, or any other protected status under applicable law.

Quadel complies with the Americans with Disabilities Act (ADA) and provides reasonable accommodations to qualified individuals with disabilities throughout the hiring process.

Employment is contingent upon successful completion of pre‑employment requirements, which may include background screening, pre-employment drug test and verification of credentials.

This job description reflects the general nature of the position and is not an exhaustive list of duties or responsibilities.

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