What are the responsibilities and job description for the HR Benefits and Leave Management Specialist position at Quadax?
Purpose: The HR Benefits & Leave Management Specialist is responsible for administering the company’s benefit plans and managing all employee leaves of absence. This role supports employees by providing guidance on benefit eligibility, enrollment, claims, and leave processes, ensuring compliance with applicable laws and internal policies.
This position is in office 5 days a week for the first 3 months (training period). Then reverts to hybrid model of 4 days in office and 1 day working remote each week.
Key Responsibilities:
Benefits Administration
- Act as the primary point of contact for all employee benefit inquiries.
- Assist employees with benefit eligibility, claim resolution, coverage questions, and qualified life events.
- Process benefit enrollments for new hires, status changes, and dependents aging out.
- Administer 401(k) enrollment and ensure timely submission of elections.
- Support annual open enrollment activities and present benefit options to employees.
- Assist with benefit-related audits and maintain accurate benefit records.
Leave of Absence Management
- Coordinate and administer leave programs including FMLA, ADA/ADAAA, short-term disability, workers’ compensation, and company-specific leaves.
- Prepare and distribute all required correspondence and notifications regarding leave status.
- Track leave timelines, certifications, documentation, and compliance requirements.
- Partner with Payroll to ensure accurate PTO usage and pay adjustments during leaves.
HR Data & File Maintenance
- Maintain employee personnel files and benefit/leave documentation per legal and company standards.
- Support HR reporting by providing benefit and leave-related data when needed.
Onboarding Support
- Conduct benefit-related segments of new hire orientation.
- Process new hire benefit elections and assist employees with initial enrollment tools and deadlines.
Education/Experience:
- Bachelor’s degree or equivalent benefits/HR experience required.
- Minimum 2-3 years of experience in benefits or leave administration (preferred).
- Strong knowledge of FMLA, ADA/ADAAA, COBRA, short-term disability, workers’ compensation, and unemployment processes.
- Excellent communication and customer service skills.
- Strong analytical and problem-solving skills.
- High attention to detail with the ability to work in a fast-paced environment.
- Ability to maintain confidentiality at all times.
- Experience with HR reporting.
- Advanced proficiency in Excel, Access, and UKG; intermediate proficiency in Word, Outlook, and PowerPoint.
Salary Range: $70,000 - $80,000
Salary : $70,000 - $80,000