Health Information Management (HIM) / Medical Records Director

Medical Records Director – Expert Level

Lead the Medical Records Department at Clarks Summit State Hospital and help protect the accuracy, accessibility, and confidentiality of essential patient information. We are seeking an experienced Medical Records Director to oversee health information operations, guide department staff, maintain regulatory compliance, and support the hospital’s electronic medical records system.

Clarks Summit State Hospital provides inpatient psychiatric services to adults. This is an essential onsite leadership position supporting the hospital’s daily clinical and administrative operations.

Position Details

Location: Clarks Summit State Hospital, 1451 Hillside Drive, Clarks Summit, PA 18411
Department: Pennsylvania Department of Human Services (DHS)
Program: Office of Mental Health and Substance Abuse Services (OMHSAS)
Position Level: Expert
Schedule: Monday through Friday, 8:00 a.m.–4:00 p.m.
Lunch: 30-minute unpaid lunch
Work Arrangement: Onsite

Compensation Options

• Tier 1 – Benefits-Eligible W-2: $56 per hour
• Tier 2 – Non-Benefits-Eligible W-2: $60 per hour
• 1099 Independent Contractor: $63 per hour

Important 1099 Notice: Independent contractors are self-employed and are not eligible for employee benefits, paid time off, unemployment insurance, workers’ compensation coverage, or employer-paid payroll taxes. Independent contractors are responsible for their own taxes, insurance, and other applicable obligations.

Expert-Level Opportunity

The successful Medical Records Director will be recognized as an expert in health information management. This individual must be able to work independently, guide departmental personnel, interpret complex requirements, resolve difficult records-management concerns, and provide knowledgeable direction regarding medical records operations.

Key Responsibilities

• Plan, direct, and supervise Medical Records Department operations and staff.
• Oversee medical record assembly, analysis, coding, transcription, filing, correspondence, storage, and confidentiality.
• Serve as the hospital’s HIPAA Privacy Officer and promptly report suspected or potential confidentiality breaches.
• Lead electronic medical records initiatives and support compliance with state, federal, accreditation, and certification standards.
• Manage patient-census and statistical reporting while maintaining a high level of accuracy.
• Develop and update department policies, monitor performance, participate in quality-improvement activities, and represent the department in hospital meetings.

Minimum Qualifications

Candidates must meet one of the following qualification pathways:

• Registration as a Registered Health Information Administrator (RHIA) through the American Health Information Management Association; or
• Two years of experience as a Medical Records Technician and active RHIT registration through AHIMA; or
• Four years of experience preparing, classifying, and abstracting medical reports in a medical records department, along with active RHIT registration through AHIMA.

The selected candidate must maintain an active RHIA or RHIT credential throughout the assignment.

Additional Requirements

• Strong knowledge of HIPAA and healthcare records laws, regulations, policies, standards, and accreditation requirements.
• Experience supervising staff and managing health information or medical records operations.
• Ability to communicate clearly and professionally in writing and verbally.
• Strong organizational, analytical, leadership, and problem-solving skills.
• Ability to establish effective working relationships with hospital staff, patients, and other involved parties.
• Ability to complete required Commonwealth, DHS, OMHSAS, and facility training.
• Ability to obtain and maintain required crisis-response and CPR certifications.

Operational Expectations

The Medical Records Director does not routinely work on holidays. However, occasional schedule variations or additional hours may be required based on operational needs.

Declared emergencies, recertification surveys, inspections, or audits may require the Medical Records Director to report outside regular working hours. Occasional work-related travel may also be required, including travel that could involve an overnight stay.

Make an Impact

This position offers the opportunity to lead an essential hospital department while protecting patient privacy, strengthening regulatory compliance, and advancing effective health information management. Bring your medical records expertise to Clarks Summit State Hospital and help maintain the integrity of information that supports quality patient care.

Pay: $45.00 - $52.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Application Question(s):

• If RHIT, must have two years working experience in the role with active certification
• MUST ACKNOWLEDGE: 1099 Acknowledgment: If I am engaged, or elect to be engaged, as a 1099 independent contractor, I understand that I am not an employee of QPCS and am not eligible for employer-sponsored fringe benefits, workers’ compensation coverage, or unemployment compensation through QPCS, except as otherwise required by applicable law. I understand that I am responsible for my own taxes, insurance, and business expenses.

License/Certification:

• RHIA (Required)
• RHIT (Preferred)

Work Location: In person

Salary : $45 - $52