What are the responsibilities and job description for the Administrative Assistant position at QCS Staffing?
Administrative Assistant - US, Indiana - 12 Month Contract
Be part of a next-generation pharmaceutical project that’s transforming how medicines are made.
We’re supporting a major new-build facility in Indiana, a multi-billion-dollar investment designed to push the boundaries of science and engineering. We’re looking for an Administrative Assistant to join the team and help deliver this world-class program.
What You’ll Do
Be part of a next-generation pharmaceutical project that’s transforming how medicines are made.
We’re supporting a major new-build facility in Indiana, a multi-billion-dollar investment designed to push the boundaries of science and engineering. We’re looking for an Administrative Assistant to join the team and help deliver this world-class program.
What You’ll Do
- Support the Design Verification Lead (DVL) team with coordination of Process Hazard Reviews (PHRs), including scheduling, stakeholder identification, and logistics.
- Track and manage PHR actions, ensuring timely completion through proactive follow-up with responsible stakeholders.
- Maintain accurate records and reporting of PHR outputs and metrics. Own and manage the project document repository (EPIC / SharePoint), ensuring correct document storage, version control, and consistency across all project teams.
- Ensure design teams are compliant with document management standards and best practices.
- Strong SharePoint / document management experience
- Experience in project-based administrative or coordination roles
- Ability to track, manage, and follow up on multiple actions simultaneously
- Strong communication skills and confidence working with technical teams
- Highly organised with strong attention to detail