What are the responsibilities and job description for the Accounts Receivable Specialist position at Pyramid Real Estate Group?
Accounts Receivable (AR) – Job Description (Real Estate / Property Management)
📌 Core responsibilities
💵 Rent & Common Charge Collections
Process and track rent payments, HOA/common charges, and fees
Monitor delinquent accounts and aging reports
Follow up on late payments, notices, and collections
📊 Billing & Account Setup
Set up tenant/owner accounts in the system
Generate monthly charges (rent, CAM, fees, assessments)
Apply adjustments, credits, and late fees
🧮 Reconciliation & Reporting
Reconcile bank deposits and tenant ledgers
Maintain accurate AR aging reports
Assist with monthly financial reporting for properties
📞 Tenant / Owner Communication
Respond to inquiries about:
Account balances
Payment issues
Statements and notices
Coordinate with property managers and boards
🏢 Property Management Support
Work closely with property managers and accounting team
Support budget tracking and cash flow monitoring
🧾 Compliance & Documentation
Maintain proper records for:
Lease terms
Payment histories
Legal notices (if delinquent accounts escalate)
🧠 Tools typically used
Property management/accounting systems (Caliber, StrongRoom)
Excel for reporting
Online payment portals (tenant portals)
🎯 Skills & qualifications
Experience in accounts receivable or property accounting
Strong attention to detail
Good communication
Knowledge of real estate billing (rent, CAM, HOA) is a big plus
💼 Real-world scope at Pyramid
Hands-on and high volume
Handle multiple properties/associations
Often interacts directly with tenants/owners (not just back-office)
Rent collection, tenant billing, account management, communication with a strong focus on cash flow and property-level accounting.