What are the responsibilities and job description for the Legal Administrators position at Puyenpa?
The Puyenpa family of companies that are comprised of multiple SBA Certified Native American Tribal 8(a) and multi-certified organizations focused on delivering Information Technology, Management Consulting, and General Construction solutions to the Federal Government along with the Commercial Sector.
We are actively seeking Legal Administrators to support a Department of Education (DoED) program responsible for processing, reviewing, and managing claims under an agency-managed process. Legal Administrators will assist attorneys and program staff by managing documentation workflows, organizing case files, preparing summaries, and ensuring compliance with established procedures and federal guidelines. This is a full-time remote position that may require personnel to be onsite in Washington D.C. with a 24 hour notice. A Public Trust clearance will be required.
Responsibilities
Puyenpa is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable federal, state, or local law. Puyenpa complies with applicable federal contractor requirements regarding protected veterans and individuals with disabilities. Puyenpa provides reasonable accommodations to qualified individuals with disabilities during the application process. To request an accommodation, please contact recruiting@puyenpa.com.
We are actively seeking Legal Administrators to support a Department of Education (DoED) program responsible for processing, reviewing, and managing claims under an agency-managed process. Legal Administrators will assist attorneys and program staff by managing documentation workflows, organizing case files, preparing summaries, and ensuring compliance with established procedures and federal guidelines. This is a full-time remote position that may require personnel to be onsite in Washington D.C. with a 24 hour notice. A Public Trust clearance will be required.
Responsibilities
- Provide administrative and case-management support to attorneys and adjudication staff.
- Organize, track, and maintain digital case files and documentation related to claims submitted under the Department of Education program.
- Review submissions for completeness, accuracy, and compliance with program requirements.
- Prepare case summaries, issue logs, and status updates for attorney review.
- Conduct preliminary assessments of documentation to identify missing information or inconsistencies.
- Communicate with internal staff to request additional information or clarification when needed.
- Enter and update case information in designated databases, systems, or case-management tools.
- Ensure timely processing of assigned cases in accordance with program deadlines and quality standards.
- Assist with drafting templates, correspondence, and administrative determinations.
- Support quality-assurance activities, reporting requirements, and data tracking as needed.
- Participate in training sessions and team meetings to maintain consistent process knowledge.
- Associate’s or Bachelor’s degree preferred; equivalent experience considered.
- Experience in a legal, administrative, compliance, or government-program environment strongly preferred.
- Strong organizational skills with the ability to manage large volumes of documentation.
- Excellent attention to detail and accuracy.
- Strong written and verbal communication skills.
- Ability to understand and follow structured processes, federal guidelines, and program procedures.
- Proficiency with Microsoft Office Suite and document-management systems.
- Ability to handle sensitive or confidential information securely.
- Ability to meet deadlines and work independently or as part of a team.
- Experience supporting federal programs, legal teams, case-processing units, or administrative adjudication environments.
- Familiarity with federal regulations, Department of Education programs, or claim-review processes.
- Experience working in a compliance or documentation-heavy role.
Puyenpa is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to any status protected by applicable federal, state, or local law. Puyenpa complies with applicable federal contractor requirements regarding protected veterans and individuals with disabilities. Puyenpa provides reasonable accommodations to qualified individuals with disabilities during the application process. To request an accommodation, please contact recruiting@puyenpa.com.