What are the responsibilities and job description for the Accounts Payable Specialist position at Puget Collision?
Puget Collision is a network of premier auto body collision repair facilities. We pride ourselves on delivering exceptional customer service, quality vehicle repairs, and fostering growth opportunities for our team members. The Accounts Payable Team is looking to add a new AP Specialist to their team, to assist with management of the companies’ payables. This role is based out of Puget Collision HQ in Kent, WA. It is a full-time permanent position, requiring hybrid in-office work.
What You will Do:
- Manage the AP inbox and respond to inquiries, both internal and external.
- Escalate vendor issues to the AP Lead and Manager, as needed for resolution.
- Solicit, validate, and maintain vendor documents (vendor forms, Form W-9/W-8) to ensure compliance with Puget Collision policy and IRS regulations.
- Submit new vendor and vendor change requests for assigned vendors in the accounting system.
- Assist with management of Puget Collison’s Virtual Credit Card (VCC) program.
- Request, review, and reconcile statements from assigned vendors to ensure all invoices and credits are accounted for on the vendor ledger.
- Work with the shop to request and post missing vendor invoices.
- Monitor invoices to ensure timely posting and manually post invoices in the accounting system as needed.
- Perform vendor ledger clean-up for assigned vendors, resolving discrepancies as needed to maintain a clean and accurate AP aging.
- Perform weekly payment runs; including payment selection, ACH and wire transmission, and check handling.
- Perform assigned month-end duties.
- Provide training for operations side employees and advise on payables best practices as needed.
- Identify areas for process improvement and efficiency gains, with a focus on scalability.
- Enforce controls and monitor fraud detection measures to protect the company from financial loss.
- Assist with ad hoc projects and clerical tasks, as assigned by the AP Manager.
What You will Bring:
- 2-3 years’ full-cycle Accounts Payable experience, including high volume invoice processing.
- Demonstrated experience managing daily responsibilities independently, with the support of the AP Team.
- Ability to prioritize and multi-task in a fast-paced environment.
- Excellent written and verbal communication skills.
- Proven organizational and time management skills.
- Detail and accuracy oriented, with a strong customer service focus.
- Intermediate experience with Microsoft Word, Excel, and Outlook.
- Experience with Sage Intaact and CCC One a plus.
- Associate or bachelor’s degree in business, accounting, or finance preferred.
Salary : $25 - $30