Contract Manager

Company overview

With an annual budget of $2.3 billion and more than 7,000 employees throughout the five boroughs, the New York City Department of Health and Mental Hygiene (NYC DOHMH) is one of the largest public health agencies in the world, serving 8 million New Yorkers from diverse ethnic and cultural backgrounds. We're tackling a broad range of public health issues with innovative policies and programs and getting exceptional results, but our work is never finished. The breadth of our innovative programs provides the widest range of choices for every member of our team.

The selected candidate will be an employee of Public Health Solutions, a nonprofit organization which is the fiscal and administrative manager of the grant, but the work will be supervised by DOHMH. This is a grant-funded position scheduled to end in November 2027.

The Division of Administration supports operations for the entire agency, including: Human Resources and Labor Relations, Facilities Planning and Administrative Services (space planning, architectural and engineering services, leasing, fleet, transportation and warehouse) and Operations (plant operations, on-site facility management, security, and custodial services) for our District Health Centers and other DOHMH buildings, Occupational Health and Safety, Employee Health, Clinical Quality Management and Improvement and Worksite Wellness programs. The Deputy Commissioner’s Office provides oversight and coordination of all the programs within Administration, and administrative leadership across the agency including on strategic priorities such as operationalizing racial and disability justice and achieving pay equity.

 Job description

This position will help ensure that contracts are appropriately managed and utilized so that the Agency has the tools necessary to meet its goals. This position will work closely with the contracts administration staff, ACCOs Office, and bureau/program contacts.  Ensure that the process for starting new contracts, as well as extending contracts, begins with enough lead time to complete the process in a timely manner.  Provide regular reports on contract terms and expenditures.  Work with bureaus and programs to assess contracting needs.   Support contracts administration as needed.  

Duties

• Monitor and produce reports on contract terms (spending, end dates, etc.)
• Trigger new contracts process, and extensions process, in accordance with ACCO timelines
• Monitor and report milestones/target schedules for new contracts process
• Monitor and report contract expenditures
• Monitor and report contractor evaluations and performance issues
• Review invoices for approval and adherence to contract terms
• Work closely with contracts staff and provide support as needed
• Work with bureaus and programs to assess future contract needs
• Work with ACCOs office to resolve contract issues
• Inform staff of any changes regarding contract rules and procedures
• Support the administration of contracts as needed 

Qualifications:

• Bachelor’s degree related to business, finance, or administration, or five years’ experience in contracts administration.
• At least three years’ experience working with large/multi-million-dollar contracts 
• Knowledge of and experience working with government contracting process and regulations
• Experienced project manager that can establish and track timelines and milestones
• Experience working with vendors to resolve invoice and/or performance issues
• The ideal candidate for this position is a pro-active and self-motivated individual with the ability to work in teams and in a highly dynamic environment with multiple stakeholders and timelines. 
• Salary: $83,639.09 - $83,639.09

Additional Desired Qualities 

• Experience working with contracts related to construction and facilities maintenance services
• Experience working towards MWBE contract goals
• Experience with stakeholder engagement and project management.
• Excellent communication (verbal & written) and interpersonal skills.
• Strong analytical skills and ability to manage and report complex information. 
• Experience with data collection, analysis and interpretation.
• Desire to grow professionally, develop new skills and willingness to work outside of comfort zone.
• Experience working with the public health sector and coordinating projects involving multiple stakeholders.
• Ability to prioritize and work in fast-paced environment with hard deadlines. 
• Fluency in Microsoft Word, Excel, Outlook, and PowerPoint. 

Benefits:

• Hybrid Work Schedule.
• Generous Paid Time Off and Holidays.
• An attractive and comprehensive benefits package including Medical, Dental and Vision.
• Flexible Spending Accounts and Commuter Benefits.
• Company Paid Life Insurance and Disability Coverage.
• 403(b) employer matching and discretionary company contributions.
• College Savings Plan.
• Ongoing trainings and continuous opportunities for professional growth and development. 

Additional Information:

• This is a temporary grant-funded position ending November 30, 2027.
• This individual must reside in the tri-state area (NY, NJ, CT) by their confirmed start date.
• Preference may be given to individuals residing in New York City (5 boroughs) or surrounding New York State counties.
• This individual will be expected to work non-business hours during emergencies.

PHS is proud to be an equal opportunity employer and encourages applications from women, people of color, persons with disabilities, LGBTQIA individuals, and veterans.