Front Desk Receptionist

Job Overview
We are seeking a dynamic and welcoming Front Desk Receptionist to be the first point of contact for our organization. This energetic role involves managing front desk operations, providing exceptional customer service, and supporting office management tasks. The ideal candidate will be highly organized, tech-savvy, and possess excellent communication skills to create a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly.
• Manage multi-line phone systems efficiently, directing calls accurately and professionally.
• Handle all incoming correspondence, including emails, mail, and packages, with attention to detail.
• Maintain organized filing systems, data entry records, and ensure accurate document proofreading.
• Support office management tasks such as calendar scheduling, appointment setting, and meeting coordination.
• Utilize computer skills including Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace to prepare reports and documents.
• Assist with clerical duties such as photocopying, faxing, inventory management, and maintaining office supplies.
• Provide customer support by addressing inquiries promptly and professionally while demonstrating excellent phone etiquette.
• Perform basic bookkeeping tasks using QuickBooks or similar accounting software when necessary.
• Manage office organization by overseeing filing systems, data entry accuracy, and timely document processing.
• Support administrative functions related to medical or dental reception duties if applicable.

Qualifications

• Proven office experience with strong clerical skills and familiarity with front desk operations.
• Excellent organizational skills with the ability to multitask efficiently in a busy environment.
• Proficiency in computer literacy including Microsoft Office (Word, Excel), Google Workspace, and data entry tools.
• Strong communication skills with an emphasis on professional phone etiquette; bilingual abilities are a plus.
• Experience handling multi-line phone systems and managing appointment calendars effectively.
• Attention to detail in proofreading documents and maintaining accurate records.
• Previous experience in customer service or customer support roles preferred.
• Knowledge of office management procedures including filing systems and time management techniques.
• Personal assistant or medical/dental receptionist experience is advantageous but not required. Join us as a Front Desk Receptionist and be part of a vibrant team dedicated to delivering exceptional service while supporting our daily operations!

Pay: $15.00 - $16.00 per hour

Benefits:

• 401(k)
• Paid time off

Work Location: In person

Salary : $15 - $16