Administrative Assistant

Our client, a government organization in Oakland, is looking for a talented Administrative Assistant to join their Safety and Security team on a contract basis in Oakland, CA. Ideal candidates will have experience in document preparation, scheduling, records management, support budgets and have a strong attention to detail. This role is hybrid (3/2) in Oakland and the hourly pay rate is $28.00 - $32.00 per hour.

RESPONSIBILITIES:

• Provides administrative support to a department, handling confidential clerical tasks and serving as a key point of contact.
• Screens calls, greets visitors and responds to or routes inquiries appropriately.
• Prepares and processes documents, ensuring accuracy, proper formatting and professional communication.
• Conducts research, compiles data and maintains files, logs and confidential records.
• Manages calendars, schedules and general correspondence.
• Assists with policies, procedures, budgets and document preparation.
• Orders supplies and supports basic accounting and budget functions.
• Tracks deadlines, records meeting minutes, and ensures timely task completion.
• Provides support to staff and coordinates small projects as needed.
• Performs general office duties, including filing and mail distribution.

QUALIFICATIONS:

• High school diploma or equivalent required; additional education, certifications, or administrative training is preferred.
• Minimum of two years of responsible administrative or clerical support experience.
• Ability to type accurately at a minimum of 50 net words per minute.

PHYSICAL REQUIREMENTS:

• May be tasked with lifting, carrying, pushing or pulling up to 25 lbs., if able to do so.
• Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time.
• Must be able to bend at the knees and waist frequently
• Must be able to repetitively use a telephone and a computer mouse and keyboard.

All employment is contingent on candidates providing at least two positive professional references from prior managers.
We are looking for local candidates only. U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
To apply for this position please visit our website at www.PsiNapse.com, and click on “Looking for Work”.
Thank you for your interest. Please understand that only qualified candidates will receive a response.
PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.