Executive Administrative Assistant

Our client, a government organization in Oakland, is looking for a talented individual to provide high-level administrative support to the Chief Operating Officer within a public transit environment. This role requires strong organization, discretion, and the ability to manage multiple priorities in a fast-paced setting.

RESPONSIBILITIES:

• • Manage complex, high-volume calendaring for the COO.
  • Support daily administrative operations of the executive office.
  • Coordinate meetings, agendas, and follow-ups.
  • Prepare, proofread, and edit reports, presentations, and documents.
  • Work extensively in MS Office, with a focus on Excel and PowerPoint.
  • Edit and format documents using Adobe tools.
  • Manage and track staff reports using internal system (Registrar – training provided).
  • Handle incoming calls and communications with professionalism.
  • Interface with internal teams and external stakeholders.

QUALIFICATIONS:

• • Five years of EA experience supporting a C-suite individual is preferred.
  • Experience in public sector or transportation environments is a plus.
  • Quick learner with ability to adapt to internal systems and processes.
  • Strong administrative support experience at executive level preferred.
  • Advanced MS Office skills (Excel, Word, PowerPoint).
  • High attention to detail with strong proofreading ability.
  • Excellent written and verbal communication skills.
  • Strong organizational and multitasking capability.
  • Professional phone presence and interpersonal skills.
  • Ability to work onsite and manage a fast-paced workload.

PHYSICAL REQUIREMENTS:

• • May be tasked with lifting, carrying, pushing or pulling up to 25 lbs., if able to do so.
  • Must be able to sit for prolonged periods of time and walk/stand for moderate periods of time.
  • Must be able to bend at the knees and waist frequently
  • Must be able to repetitively use a telephone and a computer mouse and keyboard.

All employment is contingent on candidates providing at least two positive professional references from prior managers.
We are looking for local candidates only.  U.S. Citizens and those authorized to work in the U.S. are encouraged to apply. We are unable to sponsor at this time.
To apply for this position please visit our website at www.PsiNapse.com, and click on “Looking for Work”.
Thank you for your interest. Please understand that only qualified candidates will receive a response.
PsiNapse Technology, a national, workforce augmentation and solutions firm, offers competitive compensation, professional service, and customized benefits to qualified temporary and career professionals looking for employment.
We are an Equal Opportunity Employer and do not discriminate on the basis of race, religion, color, gender, sexual-orientation, age, national origin, citizenship, disability, or any other protected category.