Senior Project/Program Specialist

We are seeking a Senior Project/Programs Specialist to provide complex, specialized administrative coordination for our Economic Development Team. In this role, you will be instrumental in helping the agency providing resources for community-based property owners, small businesses, and non-profits, fostering economic opportunity and wealth creation for people of color and underserved communities.

Functions and Responsibilities

• Provides service and technical support to outside partners, clients, and general inquiries including screening and directing inquiries, answering questions, and assisting clients with the administration related to department programmatic work.
• Coordinates and collaborates with team and other internal stakeholders on grant and contract administration.
• Coordinates the intake for external inquiries related to projects and programs.
• Serves as an agency resource for process, policy and procedure.
• Makes recommendations and participates in process and program improvements related to rules, procedures, content, and software applications; coordinates or assists with their implementation within the department.
• Composes, types, formats, and proofreads technical reports, tables, charts, statistics, spreadsheets, forms, contracts, agreements, and other materials; provides technical analysis and research as needed.
• Creates, maintains, and organizes files, records, databases, logs, and agency resources.
• Drafts, sets up, reviews, and processes contracts, purchase orders, and amendments. Encumbers funds in accordance with policy and procedure.
• Processes and tracks payments and invoices; monitors contract/purchasing use.
• Reviews a variety of documents for consistency with agency guidelines, policies, and practices.
• Collects and records documents to ensure compliance and reporting requirements.
• Provides administrative and clerical support to the agency including but not limited to scanning, copying and filing; sorting and preparing mail; screening and routing calls; routing documents for signature; updating agency resources, scheduling and coordinating agendas for meetings, and other related department administrative functions.
• Assist with planning and execution of events including venue reservation, catering, room set up and tear down, and capturing meeting feedback.
• Supports other administrative staff, including assisting in their absence as assigned.
• Assists the agency with special projects, committees, and other relevant duties as assigned.

Minimum Education, Training and/or Experience

Five (5) years of experience in office administration, clerical support, loan administration or servicing, grant administration, purchasing, accounting, or equivalent experience. An Associate, Bachelor’s, or Master’s degree will substitute for up to one year of experience.

Deadline: Monday, July 27th

View the full profile and submit your application here: https://secure4.saashr.com/ta/6171371.careers?ShowJob=721831367