HR/Recruiting Coordinator

HR / Recruiting Coordinator 

Location: Petaluma, CA (Hybrid)
Schedule: Full-Time | Monday–Friday | 8:00 AM–5:00 PM
Compensation: $33–$38/hour DOE (Non-Exempt)
Employment Type: Temporary (minimum 3 months) with strong potential for Temp-to-Hire

Position Overview

We are seeking a detail-oriented and customer-focused HR Coordinator / Recruiting Coordinator to join a growing Human Resources team. This is an excellent opportunity for an HR professional who enjoys supporting employees throughout the onboarding process, thrives in a fast-paced environment, and is looking to grow with an organization that is investing in its people and processes.

This position will primarily support the onboarding and administrative coordination of newly hired employees, ensuring a seamless hiring experience from offer acceptance through the onboarding process. While this is not a recruiting role, there is potential to take on additional recruiting coordination responsibilities as the organization continues to evolve.

This position is expected to last at least three months, with a strong possibility of converting to a permanent role for the right individual.

Key Responsibilities

• Coordinate the onboarding process for newly hired employees
• Initiate and monitor background checks and pre-employment screenings
• Prepare, distribute, and track onboarding paperwork and required documentation
• Ensure all onboarding activities are completed accurately and in a timely manner
• Serve as a primary point of contact for new hires throughout the onboarding process
• Communicate professionally with candidates via phone and email
• Maintain employee records and perform HR data entry within the HRIS system
• Protect confidential employee information and maintain data integrity
• Follow established HR procedures while identifying opportunities for process improvement
• Assist with interview scheduling and other recruiting coordination activities as needed
• Support additional HR projects and administrative initiatives as assigned

Qualifications

• Previous experience in Human Resources, Recruiting Coordination, or HR Administration
• Experience coordinating onboarding or employee lifecycle activities
• Strong organizational skills with exceptional attention to detail
• Excellent verbal and written communication skills
• Comfortable communicating with candidates and employees by phone and email
• Ability to manage multiple priorities in a fast-paced, evolving environment
• Professional demeanor with a high level of discretion and confidentiality
• Strong customer service mindset and follow-through
• Self-motivated with the ability to work independently while collaborating with a team

Preferred Qualifications

• Experience processing background checks and pre-employment requirements
• Exposure to payroll processes
• Experience using multiple HRIS or payroll platforms such as Paycom, ADP, UKG, Paychex, or similar systems
• Experience supporting recruiting or talent acquisition teams

• Microsoft Office Suite
• Experience working within an HRIS required

Education

• High School Diploma or equivalent required
• Associate's or Bachelor's degree in Human Resources, Business, or a related field preferred, or an equivalent combination of education and experience

Work Environment & Schedule

• Hybrid schedule with a minimum of three days per week onsite in Petaluma
• Standard business hours: Monday through Friday, 8:00 AM to 5:00 PM
• Collaborative and team-oriented office environment
• Flexible onsite days

Why This Opportunity?

This is an excellent opportunity to join a growing organization during an exciting period of transformation. You'll have the chance to make an immediate impact while working alongside an experienced HR team that values collaboration, professionalism, and continuous improvement. For the right candidate, this role offers a strong opportunity to transition into a permanent position with long-term growth potential.