Property Management Administrative Assistant

Job Overview
We are seeking a dedicated and organized Office Assistant to support our daily operations. The ideal candidate will be responsible for managing administrative tasks, providing excellent customer service, and ensuring the smooth functioning of the office environment. This role requires strong computer literacy, organizational skills, and the ability to handle multiple responsibilities efficiently. Bilingual abilities are a plus to assist diverse client and staff interactions. Prior office or clerical experience is preferred to ensure quick adaptation and effective performance.

Duties

• Greet visitors and manage front desk operations with professionalism and courtesy
• Handle multi-line phone systems, screen calls, and direct inquiries appropriately
• Manage calendar and appointment scheduling using Microsoft Office, Google Workspace, and other tools
• Perform data entry, filing, and document proofreading to maintain accurate records
• Utilize QuickBooks for basic bookkeeping and financial record keeping
• Support office management tasks including supply inventory, mail distribution, and document organization
• Provide customer support via phone or email, ensuring excellent service and communication etiquette
• Assist with administrative projects such as typing reports, preparing correspondence, and maintaining office files
• Coordinate with team members to streamline workflow and improve office efficiency

Qualifications

• Proven experience in an office environment with clerical or administrative responsibilities
• Strong computer skills including proficiency in Microsoft Office (Word, Excel, Outlook), Google Workspace, and data entry software
• Familiarity with QuickBooks, calendar management tools, and multi-line phone systems is highly desirable
• Excellent organizational skills with attention to detail and accuracy in proofreading and filing tasks
• Exceptional customer service skills with professional phone etiquette
• Ability to work independently with minimal supervision while managing multiple priorities effectively
• Bilingual abilities are a plus for supporting diverse clientele and staff
• Previous experience as a receptionist, personal assistant, or medical/dental receptionist is advantageous
• Strong time management skills coupled with the ability to prioritize tasks efficiently

This position offers an opportunity to be an integral part of a dynamic team within a professional office setting. We value proactive individuals who are eager to contribute their skills in a supportive environment.

Job Type: Full-time

Pay: $25.00 - $28.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k) matching
• Dental insurance
• Employee discount
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Referral program
• Vision insurance

Work Location: In person

Salary : $25 - $28