Supply Chain Officer-Warehouse

Location:

Gaza Strip

Palestine, State of

Project HOPE is an international NGO with more than 1,000 engaged employees and volunteers who work around the globe, responding to the world’s most pressing global health challenges. Throughout our 65-year legacy, Project HOPE has treated millions of patients, provided more than $3 billion worth of medicines to local health care organizations around the world helped build hundreds of health programs from the ground up, and responded to humanitarian crises worldwide.

Code of Conduct

It is our shared responsibility and obligation to treat each other with respect, take affirmative steps to prevent matters involving Sexual Exploitation & Abuse and Trafficking in Persons, and to disclose all potential and actual violations of our Code of Conduct, which may include Conflicts of Interest, Fraud, Corruption, Discrimination or Harassment. Together we can reinforce a culture of respect, integrity, accountability, and transparency.

Program Summary

Project HOPE is providing humanitarian assistance to the conflict-affected population in Gaza. The current response portfolio focuses on Health, Mental Health and Psychosocial Support, Protection, and WASH programming through Project HOPE programs and local partnerships.

Position Summary

The Warehouse Officer is responsible for supporting day-to-day warehouse operations for Project HOPE funded projects in Gaza under the supervision of the Supply Chain Manager Warehouse/Logistics. The position ensures proper receipt, storage, and dispatch of medical supplies, equipment, and project materials while maintaining accurate inventory records and complying with organizational procedures in a highly constrained and volatile operating environment.

This position is being advertised contingent upon award; while the recruitment process will proceed as part of organizational preparedness, no formal offer will be extended until funding is confirmed.

Principal Responsibilities

Warehouse Operations Support

• Support daily warehouse activities, including receipt, storage, picking, and dispatch of goods.
• Assist in offloading and loading of supplies and ensure items are handled safely and correctly.
• Ensure goods are stored in designated locations and in accordance with storage standards (including cold chain and medical storage where applicable).
• Maintain cleanliness, order, and safety within warehouse premises.
• Support preparation of dispatches according to approved requests.
  
  

Inventory & Stock Management

• Maintain stock cards, bin cards, and electronic inventory records as required.
• Update inventory records for all stock movements (receipts, issues, transfers).
• Support regular physical stock counts and reconciliation with stock records.
• Monitor expiry dates and report near-expiry or damaged items to the Warehouse Coordinator.
• Assist in preparing stock movement and inventory reports.
  
  

Documentation & Filing

• Prepare and maintain warehouse documentation such as GRNs, waybills, dispatch notes, and stock cards.
• Ensure all warehouse files are complete, accurate, and properly filed.
• Maintain organized and audit-ready warehouse documentation.
• Support preparation of warehouse files for internal and external audits.
  
  

Coordination with Logistics & Programs

• Coordinate with fleet and logistics teams to arrange dispatches and deliveries.
• Support program teams in preparing and packing items for field distribution.
• Confirm receipt of goods at field locations and collect signed delivery notes.
• Communicate any delays or discrepancies to the Warehouse Coordinator.
  
  

Asset & Equipment Support

• Support storage and tracking of project equipment and non-consumable assets.
• Assist in tagging and recording of assets stored in the warehouse.
• Report damaged, lost, or expired items immediately to the Warehouse Coordinator.
• Support disposal procedures for unusable or expired items as per policies.
  
  

Compliance & Safety

• Follow Project HOPE warehouse and supply chain procedures at all times.
• Adhere to safety and security measures within warehouse premises.
• Promote proper handling of medical supplies and sensitive materials.
• Report any risks related to theft, damage, or spoilage to the Warehouse Coordinator.
  
  

Minimum Qualifications

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or related field.
• Minimum 3–7 years of experience in warehouse or inventory management, preferably in NGO or humanitarian settings.
• Basic knowledge of stock management systems and warehouse documentation.
• Experience handling medical or pharmaceutical supplies is an asset.
• Ability to work in restricted and high-risk operating environments.
• Strong organizational and record-keeping skills.
• Ability to work under pressure and manage physical tasks when required.
• Good communication and coordination skills and Fluency in English and Arabic is essential.
  
  

Physical Demands And Work Environment

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Physical Demands

• While performing the duties of this job, the employee must be mobile in an office environment and able to use standard office equipment.
• Must be able to communicate in verbal and written form and must be able to travel internationally.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
  
  

Work Environment

• Typical office environment with exposure to a minimal noise level.
• Emergency deployments may be in resource-deprived environments with austere living conditions.
• Travel for extended periods may be by air and/or other modes of transportation.
• While international travel is not a regular part of every job, programmatic needs may require it intermittently.
• Project HOPE employees may be required to travel or work in countries where working conditions are classified as “hardship.”
  
  

Due to the substantial number of inquiries, we receive, only candidates who have met the required experience & qualifications for this position will be considered. No phone calls please.

However, since we are active around the world in the field of public health, we may wish to retain your CV in our database for other/future opportunities, unless you direct us otherwise.

Thank you very much for your interest in Project HOPE.