What are the responsibilities and job description for the Settlements Specialist (Accounts Payable) position at Proficient Auto Logistics?
About Proficient Auto Logistics
Proficient Auto Logistics (PAL) is a leading specialized freight company focused on providing auto transportation and logistics services. Formed via IPO in May 2024, PAL combined five industry-leading operating companies, and has since acquired two additional operating companies. As a combined entity, we operate one of the largest auto transportation fleets in North America with 55 terminal locations and nearly 750 employees, a majority of whom are drivers.
We offer a broad range of auto transportation and logistics services, primarily focused on transporting finished vehicles from automotive production facilities, marine ports of entry, or regional rail yards to auto dealerships around the country. We have developed a differentiated business model due to our scale, breadth of geographic coverage, and embedded customer relationships with leading auto original equipment manufacturing companies (OEMs).
Job Summary
The Settlements Specialist is responsible for accurately processing and auditing payments to independent contractors. This role ensures that settlements are completed in a timely and accurate manner, in compliance with company policies, agreements, and regulatory standards. The Specialist collaborates with operations, accounting, and other stakeholders to resolve discrepancies and maintain financial integrity.
Essential Duties and Responsibilities
- Process recurring settlements for owner-operators and/or third-party carriers, ensuring accuracy, appropriate coding, delivery documentation and approval
- Ensure accuracy of accessorial charges, fuel surcharges, and deductions, as applicable
- Add, track, and manage new or existing deductions and balances owed by contractors (e.g., advances, leases, insurance, chargebacks)
- Ensure timely settlement payments within established agreement terms
- Reconcile accounts, investigate discrepancies, and resolve billing issues
- Address inquiries regarding statements and account issues; collaborate with accounting and operations teams to ensure timely collections, as applicable
- Ensure compliance with regulations and company policies related to pay and settlements
Requirements
- High School Diploma or GED; Associate’s Degree in Accounting, Finance, Business or related field preferred
- 2 years of accounts payable, accounts receivable, or billing experience
- Transportation or logistics industry experience preferred
- Familiarity with trucking operations and driver compensation structures preferred.
- Knowledge of general accounting practices for accounts payable and billing
- Proficient in Microsoft Outlook, Excel and Word, as well as accounting software and ERP/TMS systems (Acumatica and Magnus preferred)
- Highly organized, detail oriented, and proactive
- Excellent written and verbal communication skills
EEO Statement
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, or national origin.