What are the responsibilities and job description for the Administrative Assistant – Accounts Payable, Receivable & Customer Service position at Professional Taxes Inc?
Overview
Professional Taxes is looking for a dependable, motivated, and personable Administrative Assistant to join our growing team.
This is a great opportunity for someone who has some basic experience or exposure to Accounts Payable and Accounts Receivable but is looking for an opportunity to learn, develop new skills, and grow with a company that is willing to invest in its employees.
Previous HOA or condominium association experience is not required. We will train the right person on our industry, systems, and procedures.
What You'll Do
This position combines administrative support, basic accounting functions, and customer service. Responsibilities will include:
- Assist with basic Accounts Payable and Accounts Receivable functions
- Enter invoices, bills, payments, and other financial information
- Assist with payment processing and account research
- Maintain accurate electronic records and documentation
- Greet and assist homeowners and clients who visit the office
- Accept and properly document payments dropped off at the office
- Assist with routine account and payment questions
- Answer incoming phone calls and respond to emails professionally
- Direct more detailed questions to the appropriate team member
- Assist with preparing correspondence, notices, and other documents
- Perform scanning, filing, mailing, and general administrative duties
- Learn and follow established office procedures and workflows
- Provide additional administrative support to the team as needed
Who We're Looking For
We're not looking for someone who already knows everything. We're looking for someone with the right foundation and a desire to learn.
The ideal candidate will have:
- Some basic experience or familiarity with Accounts Payable and/or Accounts Receivable
- Administrative or customer service experience
- Strong attention to detail and accuracy
- Good communication and people skills
- A friendly and professional approach when assisting customers
- Basic computer skills and familiarity with Microsoft Outlook, Word, and Excel
- Willingness to learn new software and processes
- Ability to stay organized while handling different responsibilities throughout the day
- Dependability and a strong work ethic
- A positive attitude and willingness to ask questions and learn
- Interest in developing additional administrative, bookkeeping, and accounting skills
QuickBooks experience is helpful but not required.
No HOA Experience Required
Previous experience working with homeowners or condominium associations is not required. We will provide training on our industry and the specific systems and processes used by our company.
Grow With Us
We believe good employees are worth investing in. We are looking for someone who wants more than just a job — someone who would like the opportunity to learn new skills, take on additional responsibilities over time, and grow with our company.
For the right person, this position offers the opportunity to gain hands-on experience in administrative operations, customer service, Accounts Receivable, Accounts Payable, bookkeeping, and association accounting.
If you are dependable, eager to learn, enjoy helping people, and are looking for a company where you can build your skills and grow professionally, we would like to hear from you.
Pay: $18.00 - $25.00 per hour
Expected hours: 40.0 per week
Work Location: In person
Salary : $18 - $25