Accounts Payable/Accounts Receivable Specialist

Position Summary

We are seeking an organized and detail-oriented Accounts Payable / Accounts Receivable Specialist to support the day-to-day accounting operations of the company. This position will be responsible for managing accounts payable and receivable activities, maintaining accurate financial records, processing transactions, and assisting with reconciliations.

The ideal candidate is detail-oriented, organized, dependable, and comfortable working with multiple accounting and business systems, including QuickBooks Online, Bill.com, and Cin7 Core.

Key Responsibilities

Accounts Payable

• Manage the AP email inbox and respond to vendor inquiries.
• Receive, review, and process vendor invoices.
• Enter and process bills through Bill.com.
• Manage purchase order invoices and verify invoices against purchase orders and supporting documentation.
• Ensure invoices are properly approved before payment.
• Set up and process vendor payments.
• Maintain and organize vendor files and documentation.
• Manage vendor onboarding and ensure required documentation is completed.
• Assist with credit card transactions and expense documentation.
• Prepare and maintain Accounts Payable Aging Reports.
• Research and resolve invoice, vendor, and payment discrepancies.
• Help allocate credit card transactions.
• Assist with month-end AP activities and reconciliations.

Accounts Receivable

• Enter daily sales into QuickBooks Online using information from Blue Onion, Shopify, and Amazon.
• Create and issue invoices in QuickBooks Online for wholesale customers.
• Follow up with customers regarding outstanding and past-due balances.
• Apply customer payments to the appropriate invoices and accounts.
• Enter and maintain merchandise fees and related charges.
• Enter payment activity between sales platforms and QuickBooks Online.
• Research and resolve customer account discrepancies.
• Prepare and maintain Accounts Receivable Aging Reports.

Systems

The position will regularly work with:

• QuickBooks Online – accounts payable, accounts receivable, invoicing, payments, reconciliations, journal entries, and reporting.
• Bill.com – bill entry, invoice approvals, vendor management, payment setup, and payment processing.
• Cin7 Core – purchase orders, inventory transactions, receiving, invoicing, inventory adjustments, COGS, and inventory reporting.
• Blue Onion – sales data and transaction reporting.
• Shopify – sales transactions, orders, payments, and fees.
• Amazon – sales transactions, payments, fees, and reconciliation.
• Microsoft Excel – reporting, reconciliations, data analysis, and working papers.

Qualifications

• 2 years of accounts payable, accounts receivable, bookkeeping, or general accounting experience.
• Strong understanding of basic accounting principles.
• Experience with QuickBooks Online.
• Experience with Bill.com preferred.
• Experience with Cin7 Core or another ERP/inventory management system preferred.
• Strong Excel skills, including sorting, filtering, formulas, and reconciliations.

Pay: $45,000.00 - $50,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Salary : $45,000 - $50,000