What are the responsibilities and job description for the Administrative Specialist position at Professional Solutions Delivered, LLC?
Professional Solutions Delivered, LLC (ProSoDel) is a total solutions provider for government and commercial customers in the areas of Program Management, Logistics, Organizational Change Management, Communications, Training, and Information Technology (IT) Support Services. We are currently seeking an Admin Specialist to join our team of professionals in support of the Navy Medical Readiness Logistics Command (NMRLC) Warehouse Support Services (WSS) Program on-site in Williamsburg, VA.
Essential Duties & Job Functions:
- Provideprincipal secretarial and front office support to the Commanding Officer, Executive Officer, and Command Master Chief, and support subordinate staff asrequired.
- Perform administrative duties including word processing, correspondence preparation, document formatting, data verification, and transmission of electronic communications.
- Maintain, store, retrieve, and organize electronic and hard-copy documents and official records.
- Enter, update, and verify information within DMLSS, HIMS, or other authorized Government databases of record.
- Maintain predefined spreadsheets, databases, reports, and tracking logs.
- Assistwith supply requests, inventory documentation, and equipment maintenance data systems.
- Maintain organized records for CEE, CMRs, HAZMAT requests, and Government Furnished Equipment (GFE).
- Review documents for completeness and accuracy and correct errors asrequired.
- Support scheduling, calendar coordination, meeting support, and administrative correspondence.
- Assistwithrecords ofretention and document control requirements.
- Support office and warehouse administrative functions as assigned.
- Perform related duties as assigned.
Job Requirements (Education, Experience, Professional Associations)
Experience
- High SchoolDiploma or equivalent.
- Minimum four (4) years of experience in administrative roles.
- Strong organizational and time management skills.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team.
- Experience supporting executive leadership or Government front office operations preferred.
- Experience with records management and database entry preferred.
Additional Requirements
- Proficiencyin Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
- Proficiency with SharePoint
- Familiarity with DMLSS, HIMS, or similar inventory/records systems
- Ability to maintain confidential and sensitive records
- Strong attention to detail and document accuracy
Clearance
- Must be a United StatesCitizen
- Must be able to pass a background investigation (minimumT-1/NACI)
*As a condition of employment, employee must successfully complete a background investigation and a drug screen in accordance with all federal, state, and local laws.