What are the responsibilities and job description for the Accounts Receivable Specialist position at Professional Search Group?
Job Title: Accounts Receivable (AR) Specialist
About the Role:
We are seeking an Accounts Receivable Specialist to support a high-volume, enterprise B2B billing environment. This role is heavily systems- and Excel-driven and requires someone who can manage complex invoicing, reconciliations, and collections across multiple large customer accounts.
Success in this role depends less on the number of customers previously supported and more on:
- Depth of ERP experience (Microsoft Dynamics GP / Great Plains strongly preferred)
- Advanced Excel capability
- Accuracy, documentation discipline, and comfort working with large-dollar invoices and POs
This role involves overseeing dozens of enterprise accounts with hundreds of open POs and invoices at any given time—ranging from $100,000 to over $1 million per transaction. You’ll play a critical part in maintaining billing accuracy, reconciling payments, and ensuring timely collections across complex client portfolios.
Key Responsibilities:
- Create, submit, and track invoices, credits, and payments for enterprise B2B customers
- Manage AR processes tied to Net 30 corporate terms, including payment posting and reconciliations
- Handle multiple high-value accounts simultaneously, each with numerous open invoices and POs
- Submit invoices and backup through customer portals (Coupa, ARIBA, or similar)
- Review aging reports, research discrepancies, and follow up on outstanding balances
- Maintain clean AR documentation (POs, PODs, delivery confirmations, etc.)
- Partner with operations and accounting leadership to resolve billing issues efficiently
- Support month-end close activities and AR reporting as needed
Requirements:
- 2 years of hands-on AR and billing experience, preferably in a product-based or enterprise B2B business
- Proven experience managing high-dollar, high-volume receivables
- High-end Excel skills (VLOOKUPs, pivot tables, formulas required)
- Experience with computerized accounting systems (Microsoft Dynamics, NetSuite, SAP, or similar)
- Proficiency with Coupa, ARIBA, or other e-invoicing systems
- Experience managing Net 30 receivables and corporate payment terms
- Strong analytical, organizational, and communication skills
- Comfortable working onsite in Los Angeles, CA