Property Administrator

Property Administrator (Medical)

Location: Tampa to Sarasota, FL (travel required between properties throughout the portfolio)

Benefits: Employee benefits available during the contract period

***Type: Contract-to-Hire***

Position Summary

The Property Administrator provides administrative, operational, and financial support for a portfolio of medical office and commercial properties. Working closely with the Property Manager and Assistant Property Manager, this role helps ensure smooth day-to-day property operations, exceptional tenant service, accurate recordkeeping, and efficient financial processing. The ideal candidate is detail-oriented, highly organized, and capable of managing multiple priorities across a multi-property portfolio.

Duties & Responsibilities

• Provide administrative support for the day-to-day operations of a portfolio of medical office and commercial properties.
• Serve as a primary point of contact for tenant inquiries, work orders, service requests, and general property communications.
• Assist with tenant onboarding, move-ins, move-outs, lease documentation, and maintaining property records.
• Coordinate with vendors and contractors to schedule services, track work completion, and maintain compliance documentation.
• Process invoices, prepare purchase orders, and support accounts payable and accounts receivable functions.
• Assist with monthly reporting, budget tracking, tenant billings, and CAM reconciliations.
• Maintain contract files, insurance certificates, vendor records, and other property-related documentation.
• Support property inspections, tenant events, and special projects as needed.

Requirements

• Associate's or Bachelor's degree preferred or equivalent combination of education and experience.
• 1 years of commercial real estate, property management, administrative, or related experience preferred.
• Proficiency with Yardi required.
• Strong financial and administrative experience, including invoice processing, accounts payable, accounts receivable, budget tracking, and financial reporting support.
• Excellent organizational, customer service, and communication skills.
• Strong attention to detail and ability to manage multiple assignments simultaneously.
• Proficiency with Microsoft Office, particularly Excel, Word, and Outlook.
• Valid driver's license and ability to travel regularly between assigned properties.