Office Administator

Office Administrator - Contract - Manhattan, NY

Be the friendly face that keeps a fast‑paced Manhattan office running seamlessly.

Proclinical is seeking an Office Administrator to join a dynamic team in Manhattan, NY. This position focuses on front desk management, visitor experience, and office operations support.

Primary Responsibilities:

The successful candidate will play a key part in ensuring smooth office operations and creating a welcoming environment for visitors and employees.

Skills & Requirements:

• Strong interpersonal and communication skills with a customer-focused mindset.
• Ability to manage multiple tasks efficiently and maintain attention to detail.
• Proficiency in coordinating logistics and maintaining organized records.
• Experience in office operations, facilities management, or a similar role is preferred.
• A proactive approach to problem-solving and maintaining a welcoming office environment.

The Office Administrator's responsibilities will be:

• Greet and welcome visitors, candidates, and vendors with professionalism and friendliness.
• Manage front desk coverage, ensuring consistent on-site presence.
• Coordinate visitor check-ins and departures, notify employees of arrivals, and maintain an accurate visitor log.
• Collaborate with Executive Assistants and HR to coordinate visitor logistics, such as room scheduling and arrival timing.
• Maintain a clean, organized, and inviting reception area.
• Stock and manage kitchen supplies, including snacks, beverages, coffee, and utensils.
• Monitor inventory and place orders for kitchen and office supplies as needed.
• Ensure common areas, including the kitchen, conference rooms, and reception, are tidy and well-maintained.
• Support daily office operations and facilities management, including liaising with the property manager and coordinating vendor access when necessary.

If you are having difficulty in applying or if you have any questions, please contact Janelle Jones at j.jones@proclinical.com.

If you are interested in applying to this exciting opportunity, then please click 'Apply' or to speak to one of our specialists please request a call back at the top of this page.

Proclinical is a leading life sciences recruiter focused on finding exceptional people and matching them with the finest positions across the globe. Proclinical is acting as an Employment Agency in relation to this vacancy.

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