What are the responsibilities and job description for the Senior Accounts Payable Specialist position at Process Technology?
Brief Description
Who We Are
Process Technology is a global leader designing and manufacturing cutting edge thermal and power conversion equipment that make tomorrow’s products possible. Our company is a global sales organization with facilities based in Mentor, Mayfield and Willoughby, OH, and Flushing, NY. We are a tight-knit team that thrives on positive collaboration and open communication.
Our Values
In this role, you will be a results-oriented team player who drives accountability, quality, and efficiency within your department and across the Company. You will be a strong communicator who enjoys working with others to improve various aspects of the company.
If our values and vision resonate, and peek at your passions, take the first step and apply!
Position Summary
We are seeking an experienced and detail-oriented Senior Accounts Payable (AP) Specialist to lead and support accounts payable operations in a manufacturing environment. This role is responsible for high-volume invoice processing, vendor management, payment execution, and continuous process improvement.
The ideal candidate has strong manufacturing AP experience, a solid understanding of PO-based invoicing and three-way matching, and brings a proactive, problem-solving mindset to a fast-paced organization.
This position works closely with Purchasing, Receiving, Operations, and the Finance team to ensure accurate, timely, and compliant processing of vendor invoices.
Key Responsibilities
Accounts Payable Operations
Minimum of 5 years of progressive accounts payable experience
Prior experience in a manufacturing or industrial environment
Strong experience with PO-based accounts payable and three-way matching
Solid understanding of general ledger coding and AP controls
High attention to detail with the ability to manage high transaction volumes
Strong communication skills and demonstrated ability to manage vendor relationships
Qualifications – Preferred (but Not Required)
Experience with manufacturing ERP systems (Infor SyteLine / CSI or similar)
Experience supporting audits and 1099 filings
Excel skills, including lookups, pivot tables, and data analysis
Prior experience mentoring or supporting junior AP staff
Education
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred
Who We Are
Process Technology is a global leader designing and manufacturing cutting edge thermal and power conversion equipment that make tomorrow’s products possible. Our company is a global sales organization with facilities based in Mentor, Mayfield and Willoughby, OH, and Flushing, NY. We are a tight-knit team that thrives on positive collaboration and open communication.
Our Values
- Growth – Think big. Make a difference. Always continue learning personally and professionally. View mistakes as opportunities to improve.
- Ownership – Own decisions, actions, and failures. Do what's right versus what’s easy. Hold yourself and others accountable.
- Drive Results – Display urgency, take action, achieve results. Challenge the status quo, take initiative, and make things happen. Focus on what matters most. Solve the biggest problems to make a difference.
- Innovation – Find a better way every day. Think differently. Imagination will take you everywhere!
- Teamwork – ONE Company. ONE Team. ONE Goal. Engage cross-functionally and throughout all levels. Work together to win.
In this role, you will be a results-oriented team player who drives accountability, quality, and efficiency within your department and across the Company. You will be a strong communicator who enjoys working with others to improve various aspects of the company.
If our values and vision resonate, and peek at your passions, take the first step and apply!
Position Summary
We are seeking an experienced and detail-oriented Senior Accounts Payable (AP) Specialist to lead and support accounts payable operations in a manufacturing environment. This role is responsible for high-volume invoice processing, vendor management, payment execution, and continuous process improvement.
The ideal candidate has strong manufacturing AP experience, a solid understanding of PO-based invoicing and three-way matching, and brings a proactive, problem-solving mindset to a fast-paced organization.
This position works closely with Purchasing, Receiving, Operations, and the Finance team to ensure accurate, timely, and compliant processing of vendor invoices.
Key Responsibilities
Accounts Payable Operations
- Process high-volume vendor invoices with a strong emphasis on accuracy and timeliness
- Perform full three-way matching (purchase order, invoice, and receipt), including resolution of discrepancies
- Review, code, and post invoices to appropriate general ledger accounts and cost centers
- Ensure proper accruals for un-invoiced receipts and recurring liabilities
- Execute weekly payment runs (check, ACH, and wire) in accordance with company policies and controls
- Work closely with Purchasing, Receiving, and Operations to resolve pricing, quantity, and receiving issues
- Support AP activity related to inventory, subcontracting, freight, tooling, and manufacturing services
- Understand and apply manufacturing workflows, including PO changes, partial receipts, and vendor credits
- Serve as a primary point of contact for vendor inquiries and issue resolution
- Maintain accurate vendor master data, including W-9 forms and payment terms
- Support annual 1099 reporting and vendor audits
- Ensure AP practices comply with internal controls, company policies, and applicable regulations
- Identify opportunities to improve AP efficiency, automation, and internal controls
- Assist with AP documentation, standard operating procedures (SOPs), and audit support
- Participate in ERP enhancements, AP system upgrades, and cross-functional finance initiatives
Minimum of 5 years of progressive accounts payable experience
Prior experience in a manufacturing or industrial environment
Strong experience with PO-based accounts payable and three-way matching
Solid understanding of general ledger coding and AP controls
High attention to detail with the ability to manage high transaction volumes
Strong communication skills and demonstrated ability to manage vendor relationships
Qualifications – Preferred (but Not Required)
Experience with manufacturing ERP systems (Infor SyteLine / CSI or similar)
Experience supporting audits and 1099 filings
Excel skills, including lookups, pivot tables, and data analysis
Prior experience mentoring or supporting junior AP staff
Education
Associate’s or Bachelor’s degree in Accounting, Finance, or a related field preferred