What are the responsibilities and job description for the Receptionist Administrative Assistant position at Pro-Active Engineering?
JOB REQUIREMENTS: Pro-Active Engineering has an opening for a
Receptionist / Administrative Assistant. The Receptionist /
Administrative Assistant is the first impression of the company and are
a detail-oriented and customer-focused administrative professional
responsible for managing front desk operations and providing
comprehensive office support. It is extremely important that the person
in this role is reliable and punctual as it is a coverage position. The
scheduled hours for this position are 8am-4:30pm, Monday through Friday
and directly correlate with the company\'s business hours. Essential
Functions Answer and direct incoming phone calls, provide accurate
information and respond professionally to callers\' needs. Welcome and
assist guests and customers by managing the visitor check-in process,
completing visitor logs, notifying team members of arrivals,
coordinating access to the production floor, tracking visitors while
on-site, and ensuring proper sign-out procedures. Perform data entry
tasks to support training, quality assurance, and production
initiatives, ensuring accuracy, completeness, and timeliness of
information. Manage office supply inventory for the plant, including
tracking stock levels, ordering supplies, and ensuring materials are
available to support daily operations. Coordinate conference room and
break room scheduling by managing calendars, organizing meetings,
preventing double bookings, communicating with meeting owners as needed.
This includes making sure spaces are clean, organized, and prepared for
meetings or events. Provide support during monthly all company lunch
meetings by participating in set-up, tear down, clean up and audio
visual requirements. Perform general administrative duties, including
filing, creating and maintaining documents, organizing records, and
preparing presentations or spreadsheets using tools such as Microsoft
Excel. Enter and verify data with a high level of accuracy, ensuring
information is properly recorded and maintained. Perform copying,
scanning, and document preparation tasks to support efficient document
management and distribution. Support projects by assisting with task
coordination, monitoring progress, and helping ensure deadlines and
deliverables are met. Follow and support the company\'s ISO Quality
Management System policies and procedures. Perform additional
administrative or operational duties as assigned by management.
Competencies Customer Service Orientation Written and Verbal
Communication Organization and Time Management Attention to Detail and
Accuracy Coordination and Problem Solving Adaptability and Ability to
Multitask Teamwork\... For full info follow application link. Pro-Active
Engineering is an equal opportunity employer. All qualified applicants
will receive consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national origin,
age, disability, or any other category protected by law. \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/34D0073E86D94B97
Receptionist / Administrative Assistant. The Receptionist /
Administrative Assistant is the first impression of the company and are
a detail-oriented and customer-focused administrative professional
responsible for managing front desk operations and providing
comprehensive office support. It is extremely important that the person
in this role is reliable and punctual as it is a coverage position. The
scheduled hours for this position are 8am-4:30pm, Monday through Friday
and directly correlate with the company\'s business hours. Essential
Functions Answer and direct incoming phone calls, provide accurate
information and respond professionally to callers\' needs. Welcome and
assist guests and customers by managing the visitor check-in process,
completing visitor logs, notifying team members of arrivals,
coordinating access to the production floor, tracking visitors while
on-site, and ensuring proper sign-out procedures. Perform data entry
tasks to support training, quality assurance, and production
initiatives, ensuring accuracy, completeness, and timeliness of
information. Manage office supply inventory for the plant, including
tracking stock levels, ordering supplies, and ensuring materials are
available to support daily operations. Coordinate conference room and
break room scheduling by managing calendars, organizing meetings,
preventing double bookings, communicating with meeting owners as needed.
This includes making sure spaces are clean, organized, and prepared for
meetings or events. Provide support during monthly all company lunch
meetings by participating in set-up, tear down, clean up and audio
visual requirements. Perform general administrative duties, including
filing, creating and maintaining documents, organizing records, and
preparing presentations or spreadsheets using tools such as Microsoft
Excel. Enter and verify data with a high level of accuracy, ensuring
information is properly recorded and maintained. Perform copying,
scanning, and document preparation tasks to support efficient document
management and distribution. Support projects by assisting with task
coordination, monitoring progress, and helping ensure deadlines and
deliverables are met. Follow and support the company\'s ISO Quality
Management System policies and procedures. Perform additional
administrative or operational duties as assigned by management.
Competencies Customer Service Orientation Written and Verbal
Communication Organization and Time Management Attention to Detail and
Accuracy Coordination and Problem Solving Adaptability and Ability to
Multitask Teamwork\... For full info follow application link. Pro-Active
Engineering is an equal opportunity employer. All qualified applicants
will receive consideration for employment without regard to race, color,
religion, sex, sexual orientation, gender identity, national origin,
age, disability, or any other category protected by law. \*\*\*\*\*
APPLICATION INSTRUCTIONS: Apply Online: ipc.us/t/34D0073E86D94B97