What are the responsibilities and job description for the Event Coordinator position at Private Equity?
Events Coordinator
We’re seeking someone who loves organization, thrives in a busy environment, and enjoys making sure every detail of an event comes together seamlessly. This role sits within a small events function and works closely with team members across marketing, communications, and leadership. You’ll jump between creative tasks, logistics, communication, and on-site support, helping ensure each event runs smoothly from planning to execution. Occasional travel (around 20%) is part of the role.
What You’ll Do
You’ll touch nearly every part of the event process, including:
- Preparing attendee materials—everything from badges to labels to small branded items
- Keeping track of team schedules, shared inboxes, and key event timelines
- Building and monitoring guest lists and responses
- Managing gifting: sourcing items, coordinating orders, assembling sets, and sending them out
- Helping organize coaching or meeting schedules tied to specific programs
- Monitoring inventory of event supplies and restocking as needed
- Coordinating shipment of materials to and from event locations
- Assisting with event registration and check-in when on site
- Handling invoices and keeping expense information organized
- Putting together simple slide decks that outline venue options or logistics
- Researching venues, gathering details, and working directly with venue contacts to confirm plans
What You Bring
- Clear, professional communication
- Sharp attention to detail
- Creativity and willingness to find solutions when plans shift
- Ability to juggle multiple requests without losing accuracy
- Comfort working through high-volume logistics and tight timelines
Background
A bachelor’s degree in event planning, marketing, hospitality, or a related field is preferred, but equivalent experience is welcomed.
