Business Manager

School Business Manager Job Description

Prince Of Peace Catholic School  

Reports to:  School Principal/Pastor

Employment Status:  Part-Time Non-exempt or Full-Time Exempt

Position Summary

The School Business Manager is under the direct supervision of the School principal and Pastor: Plan, organize and evaluate School financial procedures; plan, organize, prepare, implement and evaluate annual School budget; plan and coordinate personnel management; provide administrative support to staff; provide administrative support to the Diocese, pursue professional growth; perform any other job related tasks deemed necessary by the School Principal/Pastor.

Essential Duties and Responsibilities

• Financial Oversight:

Plan, organize and evaluate School financial procedures by: developing and supervising timely and accurate accounting reports and procedures; supervise payroll and tax reports; provide annual fiscal reports to the Diocese; develop and evaluate financial internal control procedures in accordance with Diocesan policy; oversee the timely bank deposits of all School funds collected; act as advisor to and agent for the School Finance Committee, providing them with monthly reports and financial data needed; provide Parish Finance Council with quarterly financial reports (November, February, May, August); supervise and evaluate bookkeeper.

• Budget:  

Plan, organize, prepare, implement and evaluate annual School budget by; developing a budget preparation process; preparing administration budgets; provide budget assistance and consultation to staff; collaborating with Principal/Pastor and Finance Committee; ongoing evaluation by analyzing monthly reports and follow-up with appropriate personnel as needed.

• Facilities:

Collaborate on upkeep and repair needs; procuring bids or estimates on major repairs and new construction or renovations, submitting Corporate Resolutions for approval when required; performing periodic safety inspections; approving outside contracted services for building and equipment maintenance; develop facility use/rental policies; conduct performance evaluations of maintenance staff; collaborate with appropriate School, Parish and Diocesan Buildings & Properties agents as necessary.

• Personnel Management:

Plan and coordinate personnel management by: implementing Diocesan Personnel Policies and Procedures; coordinating hiring, evaluation and termination procedures; maintaining personnel files; providing administrative services in regard to payroll, employee benefits, grievances, or any other job-related problems.

• Teamwork:

Collaborate with office staff to see that effective and efficient office procedures are used for services; Provide administrative support to staff by: attending staff meetings; collaborating on planning, attainment of goals and objectives; maintaining good inter-departmental relations with an open and cooperative attitude, and an effective communication system; assist in conflict management; oversee professional/team development; act as liaison between staff, School Board and Parish Finance Council.

• Diocesan Support:

Comply with Diocesan directives regarding submission of complete and accurate year-end financial reports due August 1st annually; know specifically the Diocese Bookkeeper Manual and Internal Control Procedures & Questionnaire; attending meetings and offering input as requested; implementing policies and procedures pertaining to administration.

• Continued Education:

Pursue professional growth by: keeping up-dated on School, diocesan, local and regional trends in School business administration through study and participation in organizations, workshops and conferences.

• Other:

Perform other job-related tasks as deemed necessary by the Principal/Pastor.

Job Specifications Performance Requirements

• Responsibility for:  Overall smooth operation of the School financial management, personnel management, plant maintenance and office management in a mature and professional manner through study, evaluation, delegation and supervision, maintaining confidentiality.

• Job knowledge:  Must be knowledgeable of accounting principles, personnel management, training and development, computer usage, safety and security issues.  Must possess interpersonal and relational skills and knowledgeable of the informal networks of communication and influence within the School and Parish.

• Mental demands:  Must be able to work under pressure and with frequent interruptions.  Must be well organized, self motivated, attentive to detail.  Possess ability to interact with all levels of management and volunteers.  Needs good judgment and problem-solving techniques, good interpersonal skills, collaborator and team player.

• Dexterity and accuracy:  Must be accurate in fiscal matters, budgetary and statistical data.

• Physical demands: Great deal of interaction with individuals and groups. Walking and driving in local area, lifts only light office materials, operates routine office equipment.

• Working conditions: Has shared office, desk and office equipment including computer terminal & printer, well lighted and temperature controlled.

• Formal Education:  College Degree in a related field.

• Continuing education: Be willing to pursue additional training in related fields, such as computers, business, education, law, time management, fund raising, etc.

Training and experience: Must have experience in administration, finance, human resource management, training and development.