Property Assistant

Property Assistant 

Commercial Portfolio | Full-Time | On-Site 

Location: Denver, CO 

Portfolio: Class AA Office (~390,000 SF) & Class B Office (~98,000 SF) 

We are seeking an entry-level Property Assistant for a dynamic role offering diverse responsibilities each day in a collaborative and supportive team environment. This position is based in-person at Prime West’s corporate office in the Denver Tech Center and supports a portfolio of Class A and B office and mixed-use assets in the Denver metro region. 

Salary Range: $25.00 to $28.00 per hour, commiserate with experience. 

Essential Job Duties: 

• Answer and manage the general phone line in a professional and responsive manner; route calls appropriately and follow up as needed. 
• Retrieve, sort, and distribute mail and deliveries daily. 
• Assist Property Managers with the preparation and administration of property-related documents, including memoranda, letters, proposals, and reports, using company software tools. Ensure accuracy and timeliness of documents. 
• Coordinate and route tenant service requests related to property operations and administration to appropriate service technicians, and follow up with tenants or Property Managers as required. 
• Compile, maintain, and manage vendor and tenant documentation and records, including insurance certificates, service agreements, invoices, service records, contact lists, access management records, and emergency call lists. 
• Coordinate with service providers and assist with the preparation and administration of service contracts. 
• Develop and maintain property filing, scanning, and document tracking systems as required. 
• Assist Property Managers in gathering information necessary for annual budget preparation and development. 
• Process and administer vendor, real estate tax, and other property-related invoices, including date stamping, coding, and routing for Property Manager review and approval. 
• Organize and schedule meetings, including tenant reservations for training and conference rooms; maintain calendars and prepare rooms for use as needed. 
• Assist Property Managers with monthly billing, tenant billing adjustments, and collections of rent and other tenant receivables. 
•  Perform other duties as assigned. 

Skills, Education, and Experience: 

• Bachelor’s Degree or High School Diploma/General Education Degree (GED)  
• Proficient in MS Word, MS Excel, email, and basic internet research  
• Ability to work independently with supervision.  
• Strong organizational skills with the ability to prioritize workload and meet deadlines efficiently.  
• Consistently punctual in meeting work schedules and deadlines; communicates proactively if delays occur.  
• Strong analytical skills with a proactive approach to problem-solving.  
• Ability to remain professional under challenging circumstances, both on the phone and in person.  
• Excellent interpersonal and communication skills, including strong business vocabulary and grammar.  
• Discretion regarding personnel and industry-related matters.  
• Strong attention to detail, including proofreading and editing. 

Why Join Us? 

• Work with a forward-thinking team that values innovation and long-term relationships.  
• Be part of a company that invests in your professional development and industry engagement (BOMA, IREM, etc.).  
• Comprehensive benefits including medical, and 401K. 
• Employee shall earn 144 hours of personal time off per year, plus company holidays