What are the responsibilities and job description for the Billing Specialist- Accounts Payable position at Primary Utility Services, LLC?
Job Description
Job Title: Billing Specialist - Accounts Payable
Reports to: Controller
FLSA Status: Non-Exempt
Work Schedule: Full Time
Position Summary
The Billing Specialist - Accounts Payable is responsible for managing and processing accounts payable transactions in compliance with financial policies and procedures. This role includes processing invoices, verifying accuracy, ensuring timely payments to vendors, and maintaining accurate financial records related to outgoing payments.
To be successful in this role, the individual must be capable of performing each essential function effectively, with or without reasonable accommodations.
Essential Functions
Data Entry: Accurately enter and maintain vendor invoices in the accounting system.
Invoice Verification: Review and verify the accuracy of invoices, ensuring all necessary documentation is provided and authorized.
Payment Processing: Prepare and process payments to vendors via ACH, checks, or other approved methods.
Account Reconciliation: Regularly reconcile vendor statements and resolve any discrepancies or issues in a timely manner.
Expense Reporting: Assist with the preparation and review of expense reports to ensure compliance with company policies.
Maintain Vendor Relationships: Communicate with vendors regarding payment status, discrepancies, and other inquiries.
Assist with Accounts Receivable tasks as needed and perform other duties and projects assigned by management.
Position Qualifications
High School Diploma or GED.
Experience & Skills
1 to 2 years of related experience in billing, accounts receivable, or general accounting.
Strong proficiency in Microsoft Excel and Microsoft Word. Ability to communicate effectively with internal, as well as external customers.
Excellent communication skills with both internal team members and external vendors.
Strong organizational skills and the ability to maintain a positive attitude in a fast-paced environment.
Capability to work effectively both independently and as part of a team.
Work Environment
This position operates in a professional office environment. The role routinely involves the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The company has reviewed this job description to ensure that essential functions have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by management. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.
Job Title: Billing Specialist - Accounts Payable
Reports to: Controller
FLSA Status: Non-Exempt
Work Schedule: Full Time
Position Summary
The Billing Specialist - Accounts Payable is responsible for managing and processing accounts payable transactions in compliance with financial policies and procedures. This role includes processing invoices, verifying accuracy, ensuring timely payments to vendors, and maintaining accurate financial records related to outgoing payments.
To be successful in this role, the individual must be capable of performing each essential function effectively, with or without reasonable accommodations.
Essential Functions
Data Entry: Accurately enter and maintain vendor invoices in the accounting system.
Invoice Verification: Review and verify the accuracy of invoices, ensuring all necessary documentation is provided and authorized.
Payment Processing: Prepare and process payments to vendors via ACH, checks, or other approved methods.
Account Reconciliation: Regularly reconcile vendor statements and resolve any discrepancies or issues in a timely manner.
Expense Reporting: Assist with the preparation and review of expense reports to ensure compliance with company policies.
Maintain Vendor Relationships: Communicate with vendors regarding payment status, discrepancies, and other inquiries.
Assist with Accounts Receivable tasks as needed and perform other duties and projects assigned by management.
Position Qualifications
High School Diploma or GED.
Experience & Skills
1 to 2 years of related experience in billing, accounts receivable, or general accounting.
Strong proficiency in Microsoft Excel and Microsoft Word. Ability to communicate effectively with internal, as well as external customers.
Excellent communication skills with both internal team members and external vendors.
Strong organizational skills and the ability to maintain a positive attitude in a fast-paced environment.
Capability to work effectively both independently and as part of a team.
Work Environment
This position operates in a professional office environment. The role routinely involves the use of standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
The company has reviewed this job description to ensure that essential functions have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by management. This document does not represent a contract of employment, and the company reserves the right to change this job description and/or assign tasks for the employee to perform, as the company may deem appropriate.