Administrative Specialist II

Primary Talent Partners has a new contract opening for an Administrative Specialist II with our large power and utilities client in Aberdeen, NC. This is a 3-year contract with a potential for extension.


Pay: $21.87 - $22.87/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment. Candidates must be legally authorized to work in the United States and must be able to sit on Primary Talent Partners W2 without sponsorship.



Description:
Will be responsible for the administrative duties in support of garage activities for the technicians and supervisors. The WM support team will perform the following duties, but are not limited to:

• Research, prepare, and process invoices for internal and external service work timely and accurately.
• Reconcile consolidated vendor accounts and Fleet personnel credit card expenditures in a variety of Expense Management systems.
• Manage the data entry of garage employees’ timesheets in MyTime for payroll processing
• Process the data entry of garage employees expense reports for charges incurred on Client-issued credit cards or direct bill invoices
• Update service management system (Maximo) with service repairs, work order statuses, coding, licensing/registration/renewal, storm related charges and comments related to each client-owned/leased assets and vehicles
• Assist custodians with vehicles and assets to include preventive maintenance scheduling, licensing/registration (fleet tags, apportion tags), inspection notifications to custodians, and asset reassignment changes
• Random account code validation for business units, if necessary
• Facilities request for maintenance and building repairs
• Support garage supervisors and technicians as needed:
• Travel arrangements/scheduling
•  Computer and systems support, Portal Q/A
•  Onboarding new technicians
•  Mail processing and receiving (internal/external)
•  Conference and meeting scheduling
• Adhoc assistance as needed that has not been defined
  
  

Additional Responsibilities:

• Workers at this level provide administrative support to work groups in the organization.
• At this level, the worker has developed knowledge and skills through formal training or considerable work experience.
• This level works within established procedures with a moderate degree of oversight and serves in a non-exempt capacity.
• Uses business software applications (e.g. Word, PowerPoint, Excel) to prepare correspondence, reports, presentations, agendas, minutes, etc.
• Receives, screens and directs incoming calls, visitors, mail and e-mail.
• Maintains files and calendars.
• Responsible for arranging business travel, coordinating meeting arrangements, and tracking expenses.
• 5 years' experience.
  
  
  

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com

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