Assistant-Executive Administrative (Mid Level)

Primary Talent Partners has a new contract opening for an Assistant-Executive Administrative (Mid Level) with a multinational science and technology company in Coralville, IA. This is a 7-month contract with a potential for extension.

Pay: $27.50 - $32.50/hr; W2 contract, no PTO, no Benefits. ACA-compliant supplemental package available for enrollment.

Schedule: Monday- Friday, 9am -5pm
Top 3 skills: calendar & travel management, MS office especially in Power Point, PM/Coordination for small projects or teams meetings



Description:
The Executive Assistant plays a crucial role in supporting 2 - 3 Vice Presidents by ensuring the smooth operation of their daily activities through timely calendar and expense management, domestic and international travel arrangement and meeting preparation.

This position reports to the Vice President, Product Management and won-site role. This position also supports the Vice President, Strategic Marketing.


In this role, you will have the opportunity to:

• Oversee and maintain the MS Outlook calendars of up to 3 Vice Presidents with a forward-thinking aptitude for timelines, milestones, availability, reminders, and preparation time.
• Manage documentation flow, including signature requests, reports, and all other correspondence. Also oversee electronic approvals and requests on behalf of the executive(s) related to vacation time, legal signatures, staff expenses, purchase orders and check requests, and any other special requests such as drafting communications on their behalf.
• Administer the logistics of on-site, off-site and/or virtual events/meetings with tasks such as: obtaining quotes, contract review and coordination, booking hotel accommodations, coordinating catering and menus, agenda preparation, meeting space and supplies set-up, arranging for car service, etc.
  
  
  

The essential requirements of the job include:

• Long-standing experience supporting senior leaders/high-level executives in a corporate environment
• Excellent organizational, time and project management skills as well as exceptional attention to detail
• Highly adept at using Microsoft Office products (Outlook, Teams, Excel, PowerPoint, SharePoint, OneDrive)
  
  
  

It would be a plus if you also possess previous experience in:

• Handling highly sensitive and confidential materials/matters
• Coordinating domestic and international travel, including country-specific Visa requirements
• Using Oracle, SAP Concur, myCWT & Miro
  
  
  

Primary Talent Partners is an Equal Opportunity / Affirmative Action employer committed to diversity in the workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, age, national origin, disability, protected veteran status, gender identity, or any other factor protected by applicable federal, state, or local laws.

If you are a person with a disability needing assistance with the application or at any point in the hiring process, please contact us at info@primarytalentpartners.com

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