Senior Executive Assistant

Enjoy a strong work/life balance and a competitive salary while partnering with senior leadership on meaningful, high-visibility initiatives. This role offers the opportunity to work closely with executive decision-makers, influence major projects, and help maintain a highly organized and professional office environment.

Primary Services is excited to announce the role of Senior Executive Assistant for a large and well-established client organization. This role supports a high-performing executive leadership team by providing strategic administrative support, coordinating key initiatives, and ensuring smooth day-to-day executive operations.

The Senior Executive Assistant supports leadership by managing priorities, coordinating the office, and driving projects that support organizational goals. This role is a great fit for a seasoned professional with strong judgment, extensive executive support experience, and the ability to operate confidently in a fast-paced corporate environment.

Responsibilities

• Coordinate executive calendars, meetings, travel arrangements, and communications with precision and discretion.
• Prepare meeting materials, presentations, reports, and briefing documents for executive leadership.
• Manage meeting logistics, including scheduling, agenda preparation, documentation of action items, and follow-up tracking.
• Plan and execute internal and external events, including leadership off-sites, industry events, and office functions.
• Lead or support cross-functional projects by developing timelines, coordinating stakeholders, and monitoring deliverables.
• Serve as a professional liaison between executives and internal or external stakeholders.
• Oversee daily office operations to maintain an organized, efficient, and professional workplace environment.
• Maintain strict confidentiality while handling sensitive business and personnel information.
• Coordinate administrative processes, including correspondence, document management, and executive communications.
• Track project milestones and provide updates to leadership on progress and key outcomes.

Qualifications

• Bachelor’s degree preferred or equivalent professional experience.
• Minimum of 7 years of experience as an Executive Assistant or Senior Administrative Assistant supporting executive-level leaders.
• Demonstrated experience supporting C-level executives and senior leadership teams.
• Experience coordinating corporate events, leadership meetings, or large organizational functions.
• Proven project coordination or project management experience in a corporate environment.
• Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook.
• Experience using SharePoint for document collaboration and information management.
• Familiarity with SAP or other enterprise resource planning systems preferred.
• Experience preparing executive presentations, reports, and briefing materials.
• Knowledge of office administration processes and corporate event coordination.