Office Administrator

Join a dynamic organization in the energy sector where you’ll play a vital role in supporting HR, facilities, and community engagement initiatives. Enjoy a collaborative, fast-paced environment with opportunities for professional development and meaningful impact. Work on projects that advance both operational excellence and community outreach at a leading midstream pipeline company.

Primary Services is excited to announce the role of Office Administrator for a large, well-established client in the energy industry. This role will provide comprehensive administrative support across human resources, internal communications, philanthropy, and facilities management. This role is a great fit for a detail-oriented professional who thrives in a multifaceted role and enjoys contributing to both business operations and employee engagement initiatives.

Responsibilities

• Support recruitment efforts by scheduling interviews, managing candidate communications, and maintaining applicant tracking systems.
• Prepare and distribute HR documents, including contracts, onboarding materials, and policy updates.
• Maintain accurate and confidential employee records.
• Coordinate internal communications, such as newsletters, announcements, and company-wide memos.
• Organize company events and recognition programs to enhance employee engagement.
• Assist in planning and executing philanthropic initiatives and community outreach programs.
• Coordinate volunteer activities, maintain donation records, and generate philanthropy reports.
• Provide administrative support to the Facilities Management team, including scheduling maintenance and managing vendor relationships.
• Monitor office supplies and equipment to ensure smooth daily operations.
• Maintain organized documentation and support compliance with safety and operational standards.

Qualifications

• High school diploma or equivalent required; Associate’s or Bachelor’s degree preferred.
• Minimum of 2 years of experience in an administrative support role, preferably in a corporate or industrial environment.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Strong organizational and multitasking abilities with attention to detail.
• Excellent written and verbal communication skills.
• Ability to maintain confidentiality and handle sensitive information.
• Experience supporting HR functions and familiarity with HR systems preferred.
• Knowledge of internal communication tools and event coordination is helpful.
• Basic understanding of facilities operations and vendor management is a plus.

This role is a great chance to build your administrative expertise while supporting key operational, HR, and community initiatives in the energy industry. This role offers structure, variety, and professional growth in a respected organization committed to excellence and engagement.