Office Administrator & Executive Assistant to CEO

Join a growing financial services company located in the Galleria and play a key role in supporting executive leadership. Enjoy a hybrid work schedule, comprehensive benefits, and the opportunity to make a meaningful impact in a fast-paced, professional environment while working directly with the CEO.

Primary Services is actively recruiting for an experienced Office Administrator & Executive Assistant to the CEO to support a large and well-established client in the financial services industry. This highly visible role combines executive support with office administration, giving you the chance to manage key business operations and serve as a trusted partner to executive leadership. The ideal candidate brings a strong administrative background, exceptional organizational skills, and the ability to manage multiple priorities with professionalism and discretion.

Responsibilities

• Manage complex calendars, schedule meetings, and coordinate executive travel arrangements.
• Prepare reports, presentations, correspondence, and meeting materials for executive leadership.
• Coordinate office operations, vendor relationships, and administrative processes.
• Serve as the primary point of contact for executive communications and visitors.
• Organize meetings, company events, and executive appointments.
• Maintain confidential records and sensitive business information with discretion.
• Monitor office supply inventory and coordinate purchasing activities.
• Support internal projects and assist with special assignments from executive leadership.
• Track action items and follow up on deadlines to ensure timely completion.
• Maintain organized filing systems and administrative documentation.

Qualifications

• Minimum of 3 years of executive assistant, office administration, or administrative support experience.
• Experience directly supporting senior executives or C-level leadership.
• Bachelor's degree preferred or equivalent professional experience.
• Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, and PowerPoint.
• Experience managing executive calendars, travel arrangements, and meeting coordination.
• Ability to handle confidential information with a high degree of discretion.
• Strong written and verbal communication skills.
• Experience coordinating office operations and administrative functions.
• Excellent organizational skills with the ability to manage multiple priorities and deadlines.
• Experience working in a professional corporate environment preferred.